Company Description
Pallavi International School, Singapore Township, is committed to academic excellence and fostering holistic development. Offering a blend of Cambridge (Early YearsVI) and CBSE (IVIII) curricula, the school provides state-of-the-art facilities to create a nurturing environment for students. Their mission is to instill knowledge, values, and skills essential for shaping future leaders. Located in a serene neighborhood, Pallavi International School ensures quality education tailored to global standards.
Role Description
This is a full-time, on-site role for an Executive Assistant to the Director based in Secunderbd. The Executive Assistant will provide comprehensive administrative and executive support to the Director. Responsibilities include managing schedules, coordinating meetings, preparing expense reports, and acting as the primary point of contact for internal and external communications. The role demands strong organizational skills to ensure the smooth functioning of daily operations.
Key Responsibilities1. Executive & Administrative Support
- Manage the Director's calendar, appointments, and meeting schedules.
- Prepare agendas, presentations, reports, and briefing documents.
- Draft official correspondence, circulars, and internal communications.
- Handle confidential information with integrity and professionalism.
- Coordinate travel arrangements and itineraries when required.
2. Coordination & Communication
- Serve as a point of contact between the Director and Principals, HODs, and administrative departments.
- Follow up on action items from meetings and ensure timely execution.
- Facilitate communication between campuses (if multiple branches).
- Coordinate with HR, Finance, and Academic departments on directives from the Director.
3. Meeting & Event Management
- Organize board meetings, review meetings, leadership meetings, and campus visits.
- Record minutes of meetings and track action plans.
- Support coordination of academic events, inspections, and official visits.
4. Documentation & Reporting
- Maintain organized records of policies, reports, and strategic documents.
- Compile periodic academic and operational reports.
- Track key performance metrics and update dashboards as required.
5. Strategic & Operational Support
- Assist in implementation of new initiatives and projects.
- Conduct basic research and prepare background materials for decision-making.
- Monitor progress of institutional goals and report status updates.
Required Qualifications
- Bachelor's degree (Master's preferred) in Business Administration, Management, Education, or related field.
- 37 years of experience in executive assistance or administrative roles (experience in educational institutions preferred).
- Excellent written and verbal communication skills.
- Strong proficiency in MS Office (Word, Excel, PowerPoint) and email management tools.
- High level of discretion and confidentiality.
Key Skills & Competencies
- Exceptional organizational and multitasking ability
- Strong follow-up and time management skills
- Professional communication and interpersonal skills
- Attention to detail
- Problem-solving and decision-support ability
- Ability to work independently and under pressure
Preferred Attributes
- Experience working in school administration or educational institutions
- Familiarity with academic calendars and school operations
- Strong coordination skills across multiple departments
Qualifications
- Proficiency in Executive Administrative Assistance and Administrative Assistance to efficiently manage schedules, meetings, and office operations.
- Strong ability to prepare and manage detailed Expense Reports and maintain accurate records.
- Experience in providing seamless Executive Support for senior management, including task prioritization and problem-solving.
- Excellent Communication skills, both written and verbal, for professional interactions with stakeholders.
- Highly organized, detail-oriented, and capable of multitasking effectively in a dynamic environment.
- Proficiency in office productivity tools, such as Microsoft Office Suite and scheduling software, is preferred.
- Bachelor's degree or relevant certification in Business Administration, Management, or a related field is an advantage.
