Executive Assistant to Chief Executive Officer

Hi,

We are looking for Executive Assistant - Founder CEO Office with one of our client which is a Bangalore based conglomerate with group turnover of over 3000+ Cr. having their business interest in Retail , IT and Mfg. with employee strength of 1300 +

Designation : Executive Assistant - Founder CEO Office

Reporting to : Founder CEO

Budget : 30 LPA

Location : Hebbal - Bangalore

Experience : Min. 10 + years

Note : Ideal candidate must have strong experience in handling CEO / Founder / MD's office

Interested candidates can contact Prasad Shetty @ 9886678411 / [Confidential Information]

JD :

Internal and External Communication

• Serve as the first point of contact for the CEO, managing communication with

senior leaders, partners, and stakeholders.

• Draft, review, and refine emails, reports, presentations, and communication on

behalf of the CEO.

• Effecively communicate the CEO's directives, decisions, and messages to relevant

stakeholders, both internally and externally

• Assist in the preparation, review, and distribution of documents, reports,

presentations, and other materials as needed.

• Ensure accuracy, completeness, and confidentiality of all documentation handled

by the CEO's office

• Collaborate with other administrative staff and departments to ensure seamless

communication and coordination of efforts

• Build and maintain positive relationships with internal department heads and

leaders, external partners, important visitors, principals, and vendors on behalf of

the CEO

Administrative support

• Manage the CEO's calendars, ensuring all appointments, meetings, and deadlines are

properly scheduled and communicated

• Coordinate and schedule meetings, conferences, and travel arrangements for the

CEO, including arranging accommodations, transportation, and necessary logistics

• Organize and prepare materials for meetings, including agendas, presentations, and

follow up documentation. Ensure all necessary resources are available and that

meetings run smoothly

• Arrange internal and external meetings, including booking venues, sending invites,

and preparing necessary materials.

• Manage related expense claims and reimbursements.

Project & Task Coordination

• Coordinate and support key cross-functional initiatives driven by the CEO's office.

• Track progress, highlight delays, and support project execution as required.

• Assist with research, reports, and insights for strategic priorities.

Confidentiality & Governance

• Handle confidential information with discretion and professionalism, ensuring

sensitive data is protected at all )mes

• Maintain and organize electronic and physical files, ensuring all documents are

properly labelled, archived, and easily accessible