Executive Assistant to Chief Executive Officer

Job description

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

REQUIREMENTS/SKILLS:

Strong administration skills

Proficient in MS Office (Mastery of Excel & Word)

Ability to grasp new software & ERPs

Proven work experience as a Personal Assistant

Knowledge of office management systems and procedures

MS Office and English proficiency

Outstanding organizational and time management skills

Up to date with latest office gadgets and applications

Ability to multitask and prioritize daily workload

Excellent verbal and written communications skills

Discretion and confidentiality

ROLES AND RESPONSIBILITIES:

Calendar Management including LinkedIn Lead Management by responding & fixing up meetings for all Services and Products Business Prospects.

Be a part of 2 - 3 Team calls daily along with the project managers, where the tasks for the team are being discussed and decided. Grasp & Document Call to Actions.

Circulate minutes of the meetings specifically things that are defined by the CEO for the team and add the Action items on a calendar along with Deadlines.

Plan and schedule Business Management and new Lead Management activities based on emails, phone calls and any other expectations set by internal or external customers on a real-time basis.

Establish reminders & Follow ups, both verbal and online to ensure timely execution of all planned tasks to ensure Closure.

Travel and Itinerary Planning & Execution along with Change Management requests necessary during travel.

Participate in Trade Shows Domestic as well Global as Visitors or Showcasing the Company. This would demand international travel along with the CEO depending upon the business requirements.

The candidate should be open to travel and learn new languages and methods of doing Business supporting the CEO.

Management of local and international travel bills along with day to day expenses in coordination with the accounts team.

Manages a high-volume travel schedule.

Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.

Keeps, prepares, and distributes minutes of meetings.

QUALIFICATION:

Bachelor's Degree (Technology Background preferred) with an MBA would be an ideal combination.

EXPERIENCE REQUIRED:

Min. 6 years. Candidates without the requisite experience will not be considered.

EMPLOYMENT TYPE:

Full-time

JOB LOCATION:

Ahmedabad. Immediate Relocation required for outstation Candidates.

MANDATORY TRAITS:

Basic ability to understand and develop an overview of business and technology and strong urge to keep oneself updated with the latest design, manufacturing and technological advances. This is necessary to have meaningful conversations with external customers as well as the team members.

Super efficient, focused & Deadline-Oriented

Should be able to work in a challenging environment

Excellent Written & Verbal Communication & Reporting skills

Can keep things Confidential & Ensures the integrity of information shared

Understands the importance of Meticulous Follow-ups till task completion

WORK CULTURE:

Flexible work timings, Food on the house, Open work culture, Horizontal organization structure.

COMPANY OVERVIEW

www.inventindia.com

portfolio.inventindia.com

https://www.facebook.com/Indiainvent/

Invent India is a consortium of creative, innovative, and chaotic minds working in synergy to develop the products of the future. We consider following the conventional methods boring and monotonous, so we sit long odd hours scratching our heads till the juices flow. So what do we do exactly We are a global product design and development company focused on taking new-product ideas right through to prototype development and manufacturing support.

We are a plug and play design company with a 30000 square feet studio and in-house 3D printing and prototyping facility in Ahmedabad. Our services include design research, industrial design, engineering, prototyping, manufacturing & mass-production. We have more than 80 tie-ups in China, Taiwan, and Korea for prototyping and manufacturing.

If you strive for Excellence

If you are the best in what you do

If you want to have fun while you work

If you are a creative mind

If you want to make a difference

WE NEED YOU!!

We work only with the best of the best!