Job Title: Executive Assistant to CEO
Location: Andheri (Mumbai)
Experience Required: Minimum 3+ years in similar capacity
Industry Preference: Cyber Security / IT Services / Technology Consulting
About The Organization
We are a fast-growing Cyber Security Services firm delivering specialized services including Penetration Testing, Vulnerability Assessment, Security Consulting, Compliance Advisory, and Security Operations to enterprise and mid-sized organizations. Our CEO drives organizational strategy, sales growth, product ideation, and business expansion initiatives.
Role Overview
The Executive Assistant (EA) to CEO will act as a strategic support partner, enabling the CEO to operate at maximum efficiency. The role requires strong business acumen, coordination skills, analytical thinking, and confidentiality.
This position goes beyond calendar management it involves supporting strategic planning, sales coordination, leadership communication, and cross-functional alignment.
Key Responsibilities
- Strategic & Business Support
- Assist CEO in strategic planning, business reviews, and execution tracking.
- Prepare MIS reports, dashboards, and executive summaries for sales, operations, and product initiatives.
- Track key performance indicators (KPIs) across departments.
- Conduct preliminary market research for new service offerings and expansion strategies.
- Sales & Business Development Coordination
- Coordinate with Sales Head and team to track pipeline, proposals, and closures.
- Follow up on RFP submissions, client meetings, and strategic accounts.
- Prepare briefing documents before key client meetings.
- Maintain sales forecasting reports and revenue tracking sheets.
- Product & Innovation Support
- Assist CEO in documenting product ideas and strategic frameworks.
- Coordinate between technical/development teams and leadership.
- Track product roadmap timelines and milestone completion.
- Executive Communication
- Draft emails, internal communications, strategic announcements, and presentations.
- Prepare Board-level presentations and investor reports (if applicable).
- Manage communication with senior stakeholders and strategic partners.
- Operational & Administrative Support
- Calendar management, travel planning, and meeting coordination.
- Prepare meeting agendas, MOM (Minutes of Meeting), and follow-up trackers.
- Serve as a liaison between the CEO and internal teams (HR, Finance, Operations).
- Ensure action items are tracked and executed within timelines.
- Maintain confidentiality of sensitive business information.
Professional Skills
Required Skills & Competencies
- Strong analytical and reporting skills
- Strong organizational and time management abilities.
- Microsoft Office tools like Excel, PowerPoint proficiency mandatory
- Knowledge in Advanced tools like PowerBI and Power Automate is preferred
- Experience in MIS reporting and dashboard preparation
- Understanding of sales lifecycle and business development processes
- Exposure to IT / Cyber Security industry preferred
- Exposure to AI (Artificial Intelligence) related platforms or readiness to learn and scale in AI.
- Excellent written and verbal communication skills
Behavioural Competencies
- High level of discretion and integrity
- Strong follow-up and execution capability
- Structured thinking and problem-solving mindset
- Ability to work in a fast-paced, growth-driven environment
- Proactive and ownership-driven attitude
Educational Qualification
- Graduate in Business Administration, Commerce, or related field
- MBA (preferred but not mandatory)
Experience
- Minimum 3+ years as Executive Assistant to CEO / Director / Business Head
- Experience in IT Services / Consulting / Technology domain preferred
Reporting Structure
- Directly reporting to CEO
Why Join Us
- Direct exposure to leadership decision-making
- Opportunity to work closely with business strategy and growth initiatives
- High learning curve in Cyber Security domain
- Fast-growing organization with leadership visibility
