Industry & Sector
A fast-growing enterprise AI and technology group building ML-powered SaaS and enterprise solutions. We operate at the intersection of product engineering, research, and business strategydelivering scalable AI platforms and services for enterprise customers across industries.
Primary Title: Executive Assistant to CEO
- Location: India (On-site)
Role Overview
We are hiring a highly organised, proactive Executive Assistant to provide dedicated, day-to-day support to the CEO. This on-site role is ideal for a trusted operator who can manage complex calendars, prepare board- and investor-facing materials, coordinate cross-functional priorities, and protect the CEO's time so strategic objectives are delivered with speed and precision.
Role & Responsibilities
- Manage the CEO's calendar and priorities: schedule and optimise meetings, resolve conflicts, and ensure time for strategic work.
- Prepare high-quality briefing packs, presentations, and concise meeting notes for board, investor, and leadership meetings.
- Coordinate domestic and international travel logistics, visas, itineraries, and expense reconciliations.
- Act as primary liaison between the CEO and internal stakeholdersprioritise requests, route action items, and track follow-ups.
- Maintain strict confidentiality, handle sensitive information, and exercise sound judgement on behalf of the CEO.
- Drive operational projects and special initiatives as assigned, ensuring deadlines and deliverables are met across teams.
Skills & Qualifications
Must-Have
- Proven experience supporting C-level executive(s) in a fast-paced technology environment.
- Expert calendar and time-management skills with strong prioritisation ability.
- High proficiency in Microsoft Office 365 and Google Workspace for creating investor/board materials.
- Experience managing travel, visas, and expense workflows (Concur/Expensify knowledge preferred).
- Exceptional written communication and presentation skillsable to craft executive summaries and slide decks.
- Demonstrated discretion and confidentiality when handling sensitive executive matters.
Preferred
- Prior exposure to enterprise AI, SaaS, or high-growth startups.
- Familiarity with collaboration and PM tools such as Notion, Asana, or Trello.
- Experience supporting investor relations, board governance logistics, or fundraising processes.
Benefits & Culture Highlights
- On-site role with direct exposure to executive leadership and strategic decision-making.
- Fast-paced, high-impact environmentopportunity to shape processes and scale executive operations.
- Collaborative culture that values ownership, confidentiality, and professional growth.
To apply, please submit a resume and a concise cover note highlighting two examples where you optimised a CEO's schedule or delivered high-stakes executive communications. We seek a pragmatic, detail-oriented partner who can translate strategy into execution and elevate the CEO's effectiveness across the organisation.
Skills: microsoft outlook,microsoft powerpoint,skills,google workspace,travel arrangements,google sheets,email etiquette,travel,google calendar,communication skills,confidentiality,calender,administrative skills,microsoft excel,chatgpt,leadership,meeting scheduling,technology
