A fast-growing technology company in the enterprise AI & software product sector, building AI-driven automation and SaaS solutions for global customers. We operate at the intersection of product engineering, executive leadership, and cross-functional scale-up operations.
Primary job title: Executive Assistant to CEO (On-site, India)
About The Opportunity
We are hiring a high-calibre Executive Assistant to provide strategic, confidential, and day-to-day operational support to the CEO. This on-site role is ideal for a proactive operator who excels at calendar management, stakeholder coordination, and preparing high-quality executive materialsenabling the CEO to focus on business-critical priorities across product, growth, and investor relations.
Role & Responsibilities
- Manage the CEO's complex calendar, prioritise meetings, and coordinate across internal and external stakeholders to optimise time and outcomes.
- Prepare and proof executive-level briefings, presentations, board packs, and meeting agendas with high attention to detail and confidentiality.
- Own travel planning and expense reporting for the CEOend-to-end logistics, itineraries, visas, and vendor coordination.
- Act as the CEO's gatekeeper: screen requests, route priorities, and deliver timely follow-ups to keep projects on track.
- Coordinate cross-functional meeting logistics, including board meetings, investor updates, and offsite leadership events.
- Maintain confidential records, contracts, and executive correspondence; manage e-signatures and document workflows.
Skills & Qualifications
Must-Have
- Proven experience supporting a C-level executive (Executive Assistant to CEO/Founder).
- Expert-level proficiency in Microsoft Outlook, Excel, and PowerPoint.
- Strong calendar management and stakeholder coordination skills across multiple time zones.
- Experience managing travel and expense processes end-to-end.
- High standards for confidentiality, document handling, and executive communications.
- Excellent written English and ability to prepare concise executive summaries and board materials.
Preferred
- Familiarity with Concur or other expense management platforms.
- Experience with Slack, Notion, or other collaboration platforms.
- Prior experience in a fast-paced startup or scale-up environment supporting global leadership.
Benefits & Culture Highlights
- Work directly with senior leadership in a high-impact, fast-moving technology environment.
- Opportunities to influence executive processes and scale operational excellence.
- Collaborative, meritocratic culture with emphasis on ownership and professional growth.
This is an on-site role based in India. If you are a discreet, detail-driven operator who thrives in executive-facing roles and wants to partner closely with the CEO to accelerate business outcomes, we'd like to hear from you.
Skills: travel,google workspace,microsoft powerpoint,communication skills,client follow-up,leadership,zoom,calender,platforms,microsoft outlook,confidentiality,travel arrangements,management,microsoft excel,technology
