Executive Assistant To CEO

Key Responsibilities:

Executive Support:

• Manage the CEO's calendar, appointments, meetings, and travel arrangements with precision.
• Handle confidential documents and sensitive information with discretion and integrity.
• Prepare, review, and format reports, presentations, and correspondence for internal and external communication.

Strategic & Project Support:

• Assist in tracking key business metrics, strategic projects, and departmental updates.
• Coordinate with leadership teams and stakeholders to ensure alignment on priorities and deliverables.
• Support the CEO in planning board meetings, investor decks, and high-stakes engagements.

Stakeholder & Communication Management:

• Act as the primary point of contact for internal and external stakeholders seeking access to the CEO.
• Liaise effectively with department heads, board members, partners, and clients.
• Draft emails, memos, and briefing notes; manage and prioritize communication flow.

Meeting Coordination & Follow-up:

• Organize and facilitate executive meetings, including agendas, minutes, and action tracking.
• Follow up on tasks and commitments to ensure deadlines are met.

Administrative Excellence:

• Organize documentation, maintain filing systems (digital and physical), and ensure office efficiency.
• Manage expenses, reimbursements, and any required procurement on behalf of the CEO.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Management, or related field (MBA is a plus).
• 5–10 years of experience as an Executive Assistant or in a similar role supporting C-suite executives.
• Exceptional written and verbal communication skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Notion, Slack, Zoom, Trello, or CRM platforms.
• Strong organizational and multitasking skills with a proactive mindset.

Preferred Attributes:

• Discretion, integrity, and the ability to handle confidential information with maturity.
• Strong business acumen and understanding of corporate environments.
• Calm under pressure with the ability to juggle multiple high-priority tasks.
• Ability to anticipate needs and take initiative without being asked.