2-4
Gurgaon
Full-Time
Job Title: Executive Assistant to CEO
Organization: Falcon (India Innovation Incorporation)
Location: Gurgaon (Hybrid)
Reporting To: Chief Executive Officer (CEO)
Job Overview
FalconFS is looking for a highly professional, proactive, and detail-driven
Executive Assistant to the CEO who can provide seamless executive, administrative, and coordination support. This role demands strong ownership, confidentiality, and the ability to manage multiple priorities in a fast-paced BFSI/financial services environment. The EA will act as a trusted partner to the CEO, ensuring smooth day-to-day operations and effective coordination across internal teams, clients, and external stakeholders.
Key Responsibilities
Executive & Administrative Support
- Manage the CEO's calendar, meetings, appointments, and reminders with high accuracy.
- Handle confidential emails, documents, and sensitive information with complete discretion.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
Meeting & Stakeholder Coordination
- Coordinate leadership meetings, internal reviews, client discussions, and strategic calls.
- Prepare agendas, presentations, reports, and Minutes of Meetings (MoM).
- Track action items and ensure timely follow-ups with teams and stakeholders.
Travel & Logistics
- Manage end-to-end travel arrangements (domestic & international), including itineraries, bookings, accommodation, and reimbursements.
- Coordinate logistics for meetings, offsites, and leadership events.
Documentation & Communication
- Draft and review professional communication, emails, letters, and presentations on behalf of the CEO.
- Maintain organized digital and physical documentation systems.
- Assist with research, data collation, and preparation of briefing notes and management reports.
Process & Office Support
- Coordinate with HR, Finance, Admin, and Operations teams to support executive requirements.
- Improve administrative processes to enhance efficiency and productivity.
- Handle ad-hoc tasks and urgent requirements with agility and accountability.
Skills & Competencies
Core Skills
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication.
- Ability to work under pressure with changing priorities.
Technical Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Hands-on experience with Google Workspace.
- Familiarity with MS Teams, Zoom, Google Meet.
Behavioural Traits
- High level of professionalism, integrity, and confidentiality.
- Strong interpersonal and stakeholder management skills.
- Proactive, detail-oriented, and solution-focused mindset.
Education & Experience
- Bachelor's degree in any discipline (Mass Communication, Journalism, Business Administration preferred).
- 25 years of experience as an Executive Assistant to CEO / MD / Senior Leadership.
- Prior exposure to BFSI, financial services, consulting, or corporate environments will be an added advantage.
Why Join FalconFS
- Direct exposure to the CEO and leadership team.
- High-visibility, high-impact role.
- Opportunity to grow with a fast-scaling organization.
- Professional and performance-driven work culture.
Required Skills
communication Good communication skills (written & verbal) presentation skills
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