Executive Assistant

Job Title: Executive Assistant to Promoters

Location: Gurgaon

Experience Required: 5 -15 years

Industry Preference: Hospitality, Aviation, Luxury Guest Relations, Customer Experience

Compensation: Up to 20 LPA

About the Role

We are looking for a highly polished and emotionally intelligent Executive Assistant (EA) to work directly with the promoters of one of India's largest and most respected real estate development companies.

This is not a routine EA role — we're seeking someone who brings a luxury hospitality mindset, anticipates needs with discretion and precision, and can act as the eyes and ears of the promoters across both professional and high-level personal engagements.

This role blends protocol, planning, guest experience, confidentiality, and interpersonal grace — ideal for someone with a background in premium guest relations, aviation (cabin crew), five-star hospitality, or executive concierge services.

Key Responsibilities

Executive & Calendar Management

• Coordinate complex calendars, travel schedules, and meeting itineraries
• Prioritize and proactively manage appointments, reminders, and follow-ups
• Ensure smooth logistics for internal and external meetings

Travel, Hospitality & Guest Relations

• Manage all domestic and international travel arrangements, including visas, hotels, charters, and itineraries
• Coordinate high-level guest visits — from CEOs to dignitaries
• Liaise with hospitality partners, concierge services, and security teams to ensure seamless experiences

Communication & Coordination

• Serve as the point of contact between promoters and internal/external stakeholders
• Draft confidential emails, meeting notes, and briefings
• Coordinate with key internal departments (HR, Admin, Legal, Strategy) as required

Protocol & Discretion

• Maintain confidentiality and tact in all matters, both business and personal
• Anticipate needs and preferences of the promoters without being prompted
• Uphold the highest standards of etiquette, presentation, and protocol

CX Mindset

• Bring a service excellence approach to every touchpoint — whether it's arranging a dinner meeting or organizing a high-stakes site visit
• Apply skills from hospitality/aviation to handle VIPs, guests, clients with grace and efficiency

Ideal Candidate Profile

• Minimum 5 years of experience in executive assistance or elite guest/client servicing roles
• Strong preference for candidates from:
• Luxury Hospitality Brands (Taj, Oberoi, Leela, Marriott, Hyatt, etc.)
• Airlines (Cabin Crew / Ground Services) – Vistara, Emirates, Etihad, Singapore Airlines, etc.
• Customer Experience / Guest Relations Heads in premium organizations
• Well-versed in managing HNI/VIP clientele, events, and high-pressure environments
• Excellent communication skills — English fluency mandatory
• Highly organized, detail-oriented, and emotionally intelligent
• Poised, presentable, and professional at all times
• Proficiency in MS Office, Outlook, and digital calendar tools

What You Can Expect

• Opportunity to work closely with visionary business leaders
• Access to high-impact networks and an elite business ecosystem
• A fast-paced yet respectful work culture that values discretion, loyalty, and polish

How to Apply

Interested candidates meeting the experience criteria are requested to apply with:

• Updated resume with photo
• Brief cover letter or note highlighting relevant hospitality/aviation experience

Note: Only candidates with a minimum of 5 years in customer experience, luxury hospitality, or aviation will be considered. This is a high-discretion role with exceptional standards.