Job Title: Executive Assistant to Promoters
Location: Gurgaon
Experience Required: 5 -15 years
Industry Preference: Hospitality, Aviation, Luxury Guest Relations, Customer Experience
Compensation: Up to 20 LPA
About the Role
We are looking for a highly polished and emotionally intelligent Executive Assistant (EA) to work directly with the promoters of one of India's largest and most respected real estate development companies.
This is not a routine EA role we're seeking someone who brings a luxury hospitality mindset, anticipates needs with discretion and precision, and can act as the eyes and ears of the promoters across both professional and high-level personal engagements.
This role blends protocol, planning, guest experience, confidentiality, and interpersonal grace ideal for someone with a background in premium guest relations, aviation (cabin crew), five-star hospitality, or executive concierge services.
Key Responsibilities
Executive & Calendar Management
- Coordinate complex calendars, travel schedules, and meeting itineraries
- Prioritize and proactively manage appointments, reminders, and follow-ups
- Ensure smooth logistics for internal and external meetings
Travel, Hospitality & Guest Relations
- Manage all domestic and international travel arrangements, including visas, hotels, charters, and itineraries
- Coordinate high-level guest visits from CEOs to dignitaries
- Liaise with hospitality partners, concierge services, and security teams to ensure seamless experiences
Communication & Coordination
- Serve as the point of contact between promoters and internal/external stakeholders
- Draft confidential emails, meeting notes, and briefings
- Coordinate with key internal departments (HR, Admin, Legal, Strategy) as required
Protocol & Discretion
- Maintain confidentiality and tact in all matters, both business and personal
- Anticipate needs and preferences of the promoters without being prompted
- Uphold the highest standards of etiquette, presentation, and protocol
CX Mindset
- Bring a service excellence approach to every touchpoint whether it's arranging a dinner meeting or organizing a high-stakes site visit
- Apply skills from hospitality/aviation to handle VIPs, guests, clients with grace and efficiency
Ideal Candidate Profile
- Minimum 5 years of experience in executive assistance or elite guest/client servicing roles
- Strong preference for candidates from:
- Luxury Hospitality Brands (Taj, Oberoi, Leela, Marriott, Hyatt, etc.)
- Airlines (Cabin Crew / Ground Services) Vistara, Emirates, Etihad, Singapore Airlines, etc.
- Customer Experience / Guest Relations Heads in premium organizations
- Well-versed in managing HNI/VIP clientele, events, and high-pressure environments
- Excellent communication skills English fluency mandatory
- Highly organized, detail-oriented, and emotionally intelligent
- Poised, presentable, and professional at all times
- Proficiency in MS Office, Outlook, and digital calendar tools
What You Can Expect
- Opportunity to work closely with visionary business leaders
- Access to high-impact networks and an elite business ecosystem
- A fast-paced yet respectful work culture that values discretion, loyalty, and polish
How to Apply
Interested candidates meeting the experience criteria are requested to apply with:
- Updated resume with photo
- Brief cover letter or note highlighting relevant hospitality/aviation experience
Note: Only candidates with a minimum of 5 years in customer experience, luxury hospitality, or aviation will be considered. This is a high-discretion role with exceptional standards.
