Designation: Executive Assistant
Education: Graduate
Experience: 10 to 15 Years in a corporate office of a well reputed company.
Job Location: Head Office, Ballard Estate, Mumbai
Roles and Responsibilities: -
- Provides high level of secretarial assistance to Business Head.
- Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
- Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
- Coordinate with Project Offices and Factories for collecting MIS.
- Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
- Reminding important task, meetings and deadlines.
- Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
- Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
- Coordinates with internal and external stakeholders on behalf of Office of Business Head.
- Collating and compiling MIS and Technical Information.
- Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
- Maintain Contacts / Business Cards/ guest list.
- Prepare MOM and circulate the same to concerned departments.
- Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
- To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
- Maintaining office stationery and necessary office supplies.
- Booking and arranging Travel, Visa, Transport and Accommodation.
- Any other task assigned by the management from time to time
Required Candidate profile
- Excellent written & spoken English communication and Presentation skills.
- Proficiency in Microsoft Word and Excel is a must.
- Good command Shorthand, Dictation, and Typing.
- Proactive with high energy level, self-starter and ability to turn around things.
- Must have good interpersonal Skills.
