Executive Assistant

Role & Responsibilities:

• Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed.
• Coordinate domestic and international travel, including on-the-ground logistics.
• Coordinate scheduling and logistics (e.g., Outlook meeting requests, room booking, venue selection, catering, etc.) for staff meetings & offsite events.
• Prepare and submit expense reports in MS Tool in a timely and compliant manner.
• Review and check expenses for the team.
• Track team finances & generate timely & accurate reports.
• Provide general administrative support for a geographically distributed team.
• Extend support to manage the India ROB calendar.

Required Skills & Expectations:

• Intermediate knowledge of MS Office and cloud-based applications (e.g., SharePoint)
• Ability to collaborate in a team environment
• Ability to professionally interact with leaders
• Ability to quickly learn and adopt new technologies and processes
• Strong communication and organizational skills
• Ability to multitask and work under pressure
• Possess discretion and maintain confidentiality
• Ability to thrive in a fast-paced, demanding environment and work within deadlines with flexibility

Additional Skills/Requirements:

• Candidates having worked in a shared facility to fulfill travel and expense management requests for a large audience will be preferred.

Candidate Requirements:

• 78 years of experience in a similar capacity who has worked on Outlook and calendar
• Communication, travel, & expense management experience
• Minimum degree qualification required
• The experience of the resource needs to be purely into EA (Executive Assistant) background
• Profiles with facilities background will not be considered

Top 3 Skills:

• Calendar management and email responses, including understanding of managing travel & transportation bookings, filing & validating expenses, and using online tools
• Proficiency with MS Tools and stakeholder communication
• Strong communication skills and ability to multitask