Executive Assistant

Position: Executive Assistant (EA)

Experience: 4+ Years

Location: Navi Mumbai

Qualification:MBA – Mandatory

Job Purpose

Provide high-level executive support to senior leadership by managing calendars, travel, meetings, correspondence, documentation, and day-to-day administrative coordination. The role requires strong organizational skills, discretion, communication, and the ability to manage multiple priorities independently.

Key Responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including meeting invites, agendas, minutes, and follow-ups.
• Handle domestic and international travel management, including flight/train bookings, accommodation, transportation, itineraries, and travel documentation.
• Manage executive correspondence, emails, calls, and communications with internal and external stakeholders.
• Prepare presentations, reports, MIS, meeting notes, trackers, and other management documents.
• Coordinate with leadership teams, clients, vendors, and other stakeholders on behalf of the executive.
• Organize and coordinate business meetings, conferences, events, and leadership engagements.
• Track action items and ensure timely follow-up with concerned stakeholders.
• Maintain confidential records, documents, and information with a high degree of discretion.
• Support expense management, travel claims, invoices, and related documentation.
• Assist in preparing briefing materials and information required for meetings and business reviews.
• Handle day-to-day administrative requirements of the executive and provide proactive support.
• Perform other EA, secretarial, and executive coordination activities as required.

Mandatory Requirements

• 4+ years of experience as Executive Assistant / Executive Secretary / Management Assistant supporting senior leadership.
• MBA – Mandatory.
• Proven experience in calendar management and executive scheduling.
• Strong hands-on experience in travel management and itinerary planning.
• Excellent proficiency in MS Office – Outlook, Excel, PowerPoint and Word.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information.
• Strong coordination, follow-up, time-management, and multitasking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Interested candidates share updated resume on [Confidential Information] or share on WhatsApp-8422080117