Executive Assistant to Managing Director

Position - EA- MD

Location - Andheri west Mumbai

what We Are Looking For

· Education: Graduate / MBA from a reputed college or B-School.

· Experience: Approximately 3–5 years of relevant experience, preferably in Executive Assistant to CXO/MD, Management Consulting, Strategy, Business Development, Sales or a similar business-facing role.

· Strong understanding of Sales, Business Strategy and Business Development.

· Excellent analytical and problem-solving abilities.

· Strong communication and interpersonal skills.

· Ability to understand business discussions quickly and convert them into actionable tasks.

· Highly organized with exceptional follow-up and execution capabilities.

· Comfortable interacting with senior management, customers, consultants and business partners.

· Strong command of MS Excel, PowerPoint and business reporting tools.

Key Responsibilities

1. MD Meeting & Execution Management

· Attend key internal and external meetings with the MD.

· Understand discussions, decisions, commitments and expected outcomes.

· Prepare clear Action Points / MOM after meetings.

· Track every commitment made by internal teams, customers, consultants, partners and other stakeholders.

· Follow up proactively and ensure commitments are completed within agreed timelines.

· Escalate delays, bottlenecks and critical issues to the MD.

2. Business & Sales Understanding

· Develop an in-depth understanding of the company's Sales, Business Development, Projects, Products, Customers and Channel Partner network.

· Understand the sales funnel, quotations, orders, project pipeline and key opportunities.

· Participate in strategic customer and project discussions.

· Track important opportunities and ensure timely action from respective teams.

· Support the MD in identifying gaps, opportunities and areas requiring management intervention.

3. Strategy & Business Planning

· Work closely with the MD on strategic initiatives and business plans.

· Assist in converting management decisions into actionable plans.

· Track progress against important business objectives and targets.

· Prepare management summaries, dashboards and analytical reports when required.

· Conduct business analysis and research to support decision-making.

4. Cross-Functional Coordination

· Coordinate with Sales, Projects, Operations, Production, Finance, H· Coordinate with Sales, Projects, Operations, Production, Finance, HR, Marketing and other functions.

· Ensure that decisions taken by the MD are communicated and implemented effectively.

· Follow up with respective department heads and ensure timely completion.

· Act as an execution bridge between the MD and the organization.

5. Project & Customer Follow-up

· Track important projects and strategic customers personally assigned by the MD.

· Monitor project milestones, commercial matters, customer commitments and internal deliverables.

· Ensure that critical actions are not missed.

· Maintain a clear tracker of what is pending, who is responsible and by when it must be completed.

6. Management Information & Reporting

· Prepare concise reports for the MD on key business matters.

· Maintain action trackers, business dashboards and follow-up reports.

· Highlight important issues requiring immediate attention.

· Provide data and analysis to help the MD make faster and better decisions.