Executive Assistant

We're looking for a proactive and adaptable Executive Assistant to support our COO in streamlining operations and maximising productivity. This is a unique opportunity to join a fast-growing startup environment and make a real impact from day one.

About The Role

As Executive Assistant, you'll be the COO's right hand - managing day-to-day operations, anticipating needs, and ensuring critical tasks move forward. You'll handle core administrative responsibilities while also leveraging modern tools (including AI) to create efficiencies and support decision-making.

This isn't just a scheduling role - you'll be part of a small, dynamic team where resourcefulness, adaptability, and a startup mindset are key.

Key Responsibilities

• Own calendar and schedule management for the COO
• Manage inbox and draft professional correspondence
• Coordinate, prepare, and follow up on meetings
• Conduct research and handle outreach initiatives
• Provide personal administrative support as needed
• Track projects and manage tasks, ensuring follow-through
• Identify opportunities to use AI tools to simplify, automate, or accelerate workflows
  
  

Required Qualifications

5+ years of experience as an EA to C-level Executives

Previous experience in a startup environment (ideally

Excellent written and verbal English communication skills

Hands-on experience using AI tools (e.g., ChatGPT, Claude, Gemini) in daily work - beyond simple searches

Proficiency with modern workplace tools (Notion, Slack, Asana, Google Workspace)

Ability to work full-time during US Eastern Time Zone hours

Preferred Qualifications

• Experience with CRM systems
• Prior remote work experience
  
  

The Ideal Candidate

• A self-starter who thrives in fast-paced, evolving environments
• Comfortable wearing multiple hats and adapting as priorities shift
• Naturally curious and eager to experiment with new tools, including AI, to improve efficiency
• A clear, concise communicator with a professional yet approachable style
• Independent and reliable, while maintaining consistent communication with the team
  
  

Position Details

• Location: Remote, India
• Schedule: Full-time, 8 hours per day
• Time Zone: Must align with EST working hours
• Employment Type: Full-time position