Executive Assistant

We're looking for a driven and highly organized Executive Assistant to the CEO who thrives in fast-paced environments, takes initiative, and can work across multiple functions with ease.

This role goes beyond scheduling and calendar management. You will be a critical part of the founder's office—handling internal operations, managing communications, organizing priorities, and ensuring execution happens across departments.

The ideal candidate is agile, a strong communicator, and has a knack for bringing clarity to chaos. You should be comfortable working with confidential information, juggling multiple projects, and proactively solving problems.

• Manage and optimize the CEO's daily schedule and task list.

• Prioritize meetings based on urgency and business objectives.

• Prepare agendas, take meeting notes, and follow up on action items.

• Act as a bridge between the CEO and internal teams (Product, Sales, Marketing).

• Track tasks assigned by the CEO across departments and ensure closure.

• Maintain a system for documenting pending items, priorities, and deadlines.

• Draft emails, responses, and internal communication on behalf of the CEO.

• Prepare basic pitch decks, meeting briefs, and reports as required.

• Coordinate with vendors, clients, and external stakeholders professionally.

• Conduct quick research on platforms, tools, and potential partners as needed.

• Compile competitor insights or artist-related data to assist decision-making.

• Support in internal audits, recruitment coordination, or other ad-hoc projects.

• Manage travel bookings, stay, event logistics, and last-minute plan changes.

• Coordinate artist meetings, client events, or office offsites when needed.

• Handle personal errands and administrative duties with discretion.

• Manage CEO's personal logistics (as required), including scheduling and follow-ups.

  
  
  

• 2–4 years of experience in an Executive Assistant or coordination role.

• Excellent command of written and spoken English.

• High attention to detail and strong organizational skills.

• Comfort with Google Suite, Excel/Sheets, and communication tools like Slack.

• Ability to multitask and prioritize in a fast-moving startup setup.

• Prior experience working directly with a founder or leadership team.

• Background in startups, media, artist management, or event companies.

• Basic knowledge of PowerPoint/Canva or similar tools.

  
  
  

• Enjoy taking ownership and love solving problems

• Can write sharp, professional emails and simplify chaos into structure

• Are okay being hands-on with logistics and high-level tasks alike

• Want to grow into a Founder's Office or Chief of Staff role in 2–3 years

If you're ready to work closely with the founder and play a key role in StarClinch's growth journey, apply now and become an essential part of our story.