Job Description
As an Executive Assistant Senior, you will provide advanced administrative support, including document preparation, calendar management, travel coordination, and meeting facilitation for a specific business line. You will collaborate with various firm departments, manage confidential data, and serve as a go-to resource for colleagues on technical and procedural matters. Additionally, you will actively participate in team meetings, adapt to shifting priorities, and contribute to operational efficiency and leadership initiatives.
Responsibilities:
- Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination.
- Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
- Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing
- Serve as a back-up to other administrative/office services functions as needed
- Serve as a go-to for colleagues on technical, non-technical and procedural questions
- Knowledgeable on general office policies and procedures
- Active participant in team meetings and activities
- Other duties as assigned
Required Qualifications:
- Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
- Calendar management experience
- Associate degree or relevant, equivalent work experience
Preferred Qualifications:
- Five+ years relevant administrative support experience
- Previous experience in a professional services environment a plus
- Advanced Microsoft Office 365
- Effective organization and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
- Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
- Ability to take direction, follow procedures, and ask appropriate questions
- Complete tasks independently as well as work collaboratively with teams
- Ability to handle stress while operating with a sense of urgency and with good judgment
- Change management and problem-solving skills
- Innovative thinker
- Exhibit leadership qualities
