Executive Assistant

Job Description

As an Executive Assistant Senior, you will provide advanced administrative support, including document preparation, calendar management, travel coordination, and meeting facilitation for a specific business line. You will collaborate with various firm departments, manage confidential data, and serve as a go-to resource for colleagues on technical and procedural matters. Additionally, you will actively participate in team meetings, adapt to shifting priorities, and contribute to operational efficiency and leadership initiatives.

Responsibilities:

• Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination.
• Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
• Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing
• Serve as a back-up to other administrative/office services functions as needed
• Serve as a go-to for colleagues on technical, non-technical and procedural questions
• Knowledgeable on general office policies and procedures
• Active participant in team meetings and activities
• Other duties as assigned

Required Qualifications:

• Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
• Calendar management experience
• Associate degree or relevant, equivalent work experience

Preferred Qualifications:

• Five+ years relevant administrative support experience
• Previous experience in a professional services environment a plus
• Advanced Microsoft Office 365
• Effective organization and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
• Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
• Ability to take direction, follow procedures, and ask appropriate questions
• Complete tasks independently as well as work collaboratively with teams
• Ability to handle stress while operating with a sense of urgency and with good judgment
• Change management and problem-solving skills
• Innovative thinker
• Exhibit leadership qualities