Executive Assistant

This position is responsible for the operation of a department. An individual in this position will be expected to perform additional job related responsibilities and duties as assigned and/or necessary.

Essential Functions

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

Coordinates, plans, and schedules projects, company, and business-related events with minimal direction by researching and identifying options, resources, and cost efficiencies within established timeframes; establishing dates, timelines, and agendas; identifying and coordinating specific technology needs; identifying, organizing, and scheduling pre-travel preparation and business needs; and acting as a coordinator or liaison for visiting associates and guests.

Demonstrates up-to-date expertise and applies this to the development, execution, and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices; supporting and aligning efforts to meet customer and business needs; and building commitment for perspectives and rationales.

Handles administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs; anticipating and identifying time requirements for pre-meeting work; monitoring and maintaining calendars and the use of meeting rooms or facilities; and utilizing business knowledge to prioritize requests and identify key attendees.

Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities; and adapting to competing demands, organizational changes, and new responsibilities.

Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership by following-up with requests to ensure resolution; communicating with senior leadership to gather information and resolve issues; drafting and sending communications on behalf of supervisor; reviewing content and editing documentation; and receiving, reviewing, and prioritizing incoming messages.

Models compliance with company policies and procedures and supports company mission, values, and standards of ethics and integrity by incorporating these into the development and implementation of business plans; using the Open Door Policy; and demonstrating and assisting others with how to apply these in executing business processes and practices.

Provides financial and business data management for specified area by coordinating with other areas to collect data and information; compiling, forecasting, and reconciling divisional data; identifying and escalating risks and concerns; creating and maintaining reports, reporting tools, and templates; maintaining security and confidentiality of sensitive information; receiving, interpreting, and processing invoices and expense reports against a standard; and reporting time, reviewing for exceptions, and making time adjustments.

Supports leadership and the company by serving as associate contact and resource; obtaining information and offering solutions to filter and prioritize requests for leadership time and attention; mentoring, offering guidance, and delegating to other assistants; resolving internal and external customer requests; developing, maintaining, and working within an internal network to share and escalate information; and conducting technical coordinator activities.

Key Skills

The following key skills are required to perform one or more essential functions of this position.

Effective Communication, Calendar Management, Administrative Support

Leadership Expectations

An individual must be proficient in each of the competencies listed below to successfully perform the responsibilities of this position

Respect the Individual: Demonstrates and encourages respect for others; drives a positive associate and customer/member experience for all; embraces differences in people, cultures, ideas, and experiences; supports workplaces where associated feel seen and connected through a culture of belonging, so all associates thrive and perform; contributes to an environment allowing everyone to bring their best selves to work.

Respect the Individual: Demonstrates engagement and commitment to the team, developing others through feedback, coaching, mentoring, and developmental opportunities; and recognizes others contributions and accomplishments.

Respect the Individual: Builds strong and trusting relationships with team members and business partners; works collaboratively to achieve objectives;

communicates with impact and listens attentively to a range of audiences; and demonstrates energy and positivity for own work.

Act with Integrity: Maintains and promotes the highest standards of integrity, ethics and compliance; models the Walmart values and leads by example to foster our culture; supports Walmart's goal of becoming a regenerative company by making a positive impact for associates, customers, and the world around us (e.g., creating a sense of belonging, eliminating waste, participating in local giving).

Act with Integrity: Follows the law, our code of conduct and company policies, and encourages others to do the same; supports an environment where associates feel comfortable sharing concerns; reinforces our culture of non-retaliation; listens to concerns raised by associates and takes action; acts with accountability for achieving results in a way that is consistent with our values.

Act with Integrity: Is consistently humble, self-aware, honest, and transparent.

Serve our Customers and Members: Delivers results while putting the customer/member first and applying an omni-merchant mindset and acts with an Every Day Low-Cost mindset to drive value and Every Day Low Prices for customers/members.

Serve our Customers and Members: Adopts a broad perspective that considers data, analytics, customer/member insights, and different parts of the business when making plans.

Strive for Excellence: Consistently raises the bar and seeks to improve; demonstrates curiosity and a growth mindset; seeks feedback, asks thoughtful questions; supports innovation and intelligent risk-taking; and exhibits resilience in the face of setbacks.

Strive for Excellence: Implements and supports continuous improvements and willingly embraces new digital tools and ways of working.

Physical Activities

The following physical activities are necessary to perform one or more essential functions of this position.

Reads information, often in small print.

Visually verifies information, often in small print.

Creates documents, reports, etc., using a writing instrument (such as a pencil or pen) or computer.

Communicates effectively in person or by using telecommunications equipment.

Presents information to small or large groups and individuals.

Enters and locates information on computer.

Travel

Traveling is necessary to perform one or more essential functions of this position.

Travels internationally to and from multiple facilities or work-sites requiring extended overnight stays.

Entry Requirements

Minimum Qualifications

Bachelor's degree in Business, Operations, or related field OR 2 years experience in field, administration, operations, or related area.

Preferred Qualifications

2 years experience with Microsoft Office