Executive Assistant

Key Responsibilities:

• Calendar & Schedule Management:Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries.

• Email & Communication Support:Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed.

• Meeting Preparation:Prepare agendas, documents, presentations, and take accurate minutes during meetings.

• Project Coordination:Track deadlines and help drive the completion of key initiatives and follow-ups.

• Gatekeeping:Serve as the first point of contact; handle inquiries with discretion and professionalism.

• Confidential Support:Manage sensitive information with a high level of confidentiality and discretion.

• Expense & Budget Management:Process expense reports, invoices, and assist in budgeting-related tasks.

• Office & Team Support:Collaborate with internal teams; help organize events, off-sites, or team meetings.

Qualifications:

• Bachelor's degree or equivalent experience.

• 3+ years of experience in an Executive Assistant or similar administrative role.

• Strong proficiency in Microsoft Office Suite, Google Workspace, and communication tools like Slack, Zoom, etc.

• Excellent verbal and written communication skills.

• Ability to multitask, prioritize, and maintain composure under pressure.

• High level of professionalism, integrity, and discretion.

• Familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus.

Preferred Traits:

• Proactive problem-solver with a can-do attitude.

• Strong attention to detail.

• Team player who can work independently and collaboratively.

• Adaptable and able to thrive in dynamic environments.