Executive Assistant

Job Description

Strategic Imperative:

The Executive Assistant to the CTO plays a pivotal role in enabling executive focus, operational clarity, and organizational momentum. By managing critical priorities, safeguarding the CTO's time, and ensuring seamless execution across time zones, this role strengthens the effectiveness of the technology organization. Through exceptional scheduling, communication, coordination, and operational support, the Executive Assistant ensures the CTO can operate at maximum impact.

Prodege

A cutting-edge marketing and consumer insights platform, Prodege has charted a course of innovation in the evolving technology landscape by helping leading brands, marketers, and agencies uncover the answers to their business questions, acquire new customers, increase revenue, and drive brand loyalty & product adoption. Bolstered by a major investment by Great Hill Partners in Q4 2021 and strategic acquisitions of Pollfish, BitBurst & AdGate Media in 2022, Prodege looks forward to more growth and innovation to empower our partners to gather meaningful, rich insights and better market to their target audiences.

As an organization, we go the extra mile to Create Rewarding Moments every day for our partners, consumers, and team. Come join us today!

Primary Objectives

• Provide proactive, highjudgment administrative and operational support to the CTO.
• Serve as a strategic gatekeeper, ensuring the CTO's time and attention align with business priorities.
• Prepare the CTO for meetings, decisions, and crossfunctional engagements through effective briefing, documentation, and followthrough.
• Facilitate communication and coordination across engineering, product, and business teams.
• Maintain accuracy, confidentiality, and timeliness in all deliverables.
• Streamline administrative workflows using MS Office, Google Workspace, and internal systems.
  
  

Qualifications - To perform this job successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Detailed Job Duties: (typical monthly, weekly, daily tasks which support the primary objectives)

• Manage the CTO's complex, timezonesensitive calendar with strong prioritization and judgment.
• Monitor inboxes, draft communications, and ensure timely, highquality responses.
• Prepare agendas, briefing materials, meeting notes, and action trackers to support informed decisionmaking.
• Ensure the CTO is fully prepared for meetings, presentations, and leadership discussions.
• Handle highly sensitive information and strategic initiatives with absolute discretion.
• Coordinate domestic and international travel, including visas, itineraries, accommodations, and logistics.
• Prepare weekly reports, dashboards, and executive summaries for leadership visibility.
• Support planning cycles, quarterly business reviews, and crossfunctional documentation.
• Liaise with internal and external stakeholders on behalf of the CTO to maintain momentum on key initiatives.
• Identify opportunities to streamline processes and enhance administrative efficiency.
• Organize team events and special initiatives (e.g., hackathons, leadership offsites).
  
  

The MUST Haves: (ex: job cannot be done without these skills, education, experience, certifications, licenses)

• Three or more (3+) years of experience as an Executive Assistant, Administrative Assistant, or similar role.
• Proven experience supporting senior leaders in multinational or fastpaced environments.
• Strong proficiency in Google Workspace and online collaboration tools.
• Excellent written and verbal communication skills in English.
• Demonstrated ability to manage complex calendars, travel, expenses, and reporting independently.
• High attention to detail, confidentiality, and organizational discipline.
• Ability to work U.S.aligned hours, including Pacific Time, with occasional flexibility.
• Strong problemsolving skills and the ability to anticipate needs and risks.
• AI proficiency.
• Experience preparing meeting summaries and updating data dashboards.
• Experience supporting multiple executives and navigating competing priorities.
  
  

The Nice to Haves: (ex: preferred additional skills, education, experience, certifications, licenses)

• Bachelor's degree in business or a related field