Executive Assistant

Job Title: Executive Assistant

Location: Mumbai, Maharashtra (On-site)

Company: Pentaspace Design Studio

About Pentaspace Design Studio

Pentaspace Design Studio is a leading architectural and design firm headquartered in Mumbai, known for visionary commercial, residential, and master-planning developments that blend aesthetic excellence with functional precision.

Role Overview

The Executive Assistant will provide high-level administrative and organizational support to the Founder/Managing Director, managing schedules, communications, and confidential matters with discretion.

Key Responsibilities

• Manage the Founder/MD's calendar, meetings, travel, and correspondence.
• Prepare reports, presentations, and briefing materials for internal and external meetings.
• Act as a liaison between the Founder/MD and internal departments, clients, and external stakeholders.
• Handle confidential documents and communications with a high degree of discretion.
• Coordinate logistics for board meetings, client visits, and events.
• Track action items and follow up on deliverables on behalf of the Founder/MD.

Key Requirements

• Education: Bachelor's degree in any discipline; additional certification in office/business administration is a plus.
• Experience: 3–7 years as an Executive Assistant or in a similar high-support administrative role, preferably supporting senior leadership.
• Location: Must be based in or willing to relocate to Mumbai.

Mandatory Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• High discretion and professionalism in handling confidential matters.
• Proficiency in MS Office / Google Workspace and calendar management tools.
• Ability to multitask and prioritize under pressure.

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