Executive Assistant

Executive Assistant to the Managing Director

Company: Everest Holovisions Limited

Location: Vashi, Navi Mumbai (candidates within 45 minutes commute preferred)

Employment Type: Full-time, On-site

About Us

Everest Holovisions Limited is an ISO 9001:2015 certified manufacturer of holographic films, hot stamping foils, and security packaging solutions, exporting to over 50 countries. We are looking for a dependable Executive Assistant to work directly with our Managing Director.

About the Role

This is not a conventional secretarial role. You will be the MD's right hand — managing his task list, following up with department heads on his behalf, handling his email and calls over time, coordinating research, and taking full ownership of getting things done. You will also assist with the MD's personal coordination tasks (bookings, appointments, errands handled through office staff).

Key Responsibilities

• Maintain and drive the MD's daily task and delegation list; follow up with team members until tasks are closed

• Record commitments (date and time) from staff for delegated tasks and track them to completion

• Manage the MD's email correspondence and phone coordination (after an initial training period)

• Conduct internet research and prepare summaries/printouts as directed

• Coordinate meetings, travel, appointments and general administration

• Handle personal coordination tasks for the MD

What We're Looking For

• 3–5 years of experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior management

• Exceptional follow-up and task-tracking skills — this is the most important requirement for the role

• Graduate; secretarial college qualification preferred

• Working knowledge of MS Office, especially Excel (VLOOKUP, pivot tables) and Word

• Good written and spoken English; shorthand is an advantage

• Stable career history and high personal integrity (reference checks will be conducted)

• Comfortable following up firmly and politely with senior team members

Why Join Us

You will work directly with the MD of an established, export-oriented manufacturing company, with genuine responsibility and visibility from day one. We invest in training — if you have the follow-up discipline and integrity, we will build the rest of the skills with you.

To apply: Send your CV with a short note on how you have managed follow-ups and task tracking in your previous roles.