Executive Assistant

Company Description

PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI

startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator

support, strategic mentorship, and a robust network of industry partnerships to transform

groundbreaking ideas into scalable, market-leading companies that solve real-world problems.

Role Description

This role requires more than calendar management. You'll work closely with the founders to

enable high-quality decision-making, streamline daily operations, coordinate with internal and

external stakeholders, and ensure the leadership team remains aligned, responsive, and effective.

You'll be trusted with sensitive information, cross-functional coordination, and high-value

communication, playing a critical role in maximizing leadership bandwidth across multiple

ventures.

Key Responsibilities

Manage complex calendars, scheduling, and meeting coordination across time zones.

Prioritize daily tasks and strategic commitments for the founding team.

Track key action items, decisions, and follow-ups across multiple ventures.

Prepare briefing notes, internal decks, and leadership documentation.

Coordinate with internal teams and external stakeholders professionally.

Draft, proofread, and manage executive communication and correspondence.

Support confidential projects and assist with research or hiring tasks.

Handle travel planning, reimbursements, and office-related logistics.

Streamline executive workflows through process improvements and tools.

Maintain discretion and professionalism in managing sensitive information.

Qualifications

2-3 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead

to senior leadership in a fast-paced environment

Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom)

Excellent written and verbal communication in English; clear, concise, and professional

Proven ability to manage time-sensitive workstreams with minimal supervision

High emotional intelligence and interpersonal skills calm, composed, and solutions-oriented

Preferred Backgrounds

Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments

Exposure to supporting founders, managing confidential assignments, or interacting with

senior stakeholders

Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership.