Executive Assistant

Job Title: Executive Assistant

Creating Sustainable Luxury | Gurgaon

CLÉI | Gurugram

CLÉI is building a modern luxury fashion brand rooted in refined aesthetics, thoughtful design, and conscious craftsmanship.

We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative support to our director. The ideal candidate will act as a trusted partner, ensuring efficient operations by managing schedules, communications, and critical tasks. This role requires discretion, professionalism, and the ability to thrive in a fast-paced environment.

Your Role Will Include

Administrative Support

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and review documents, reports, presentations, and correspondence.
• Organize and coordinate events, conferences, and executive meetings.
• Monitor and respond to emails and calls on behalf of the executive, as needed.

Operational Efficiency

• Act as a liaison between the executive and internal/external stakeholders.
• Track and manage deadlines, ensuring timely completion of projects and tasks.
• Develop and maintain filing systems for easy access to critical information.
• Support operational projects and research, compiling data for decision-making.

Relationship Management

• Build and maintain strong relationships with team members, clients, and key partners.
• Ensure clear communication and follow-ups across departments.
• Represent the executive in meetings or discussions when necessary.

Problem-Solving and Initiative

• Anticipate the needs of the executive and address issues proactively.
• Identify inefficiencies and recommend process improvements to optimize workflows.
• Adapt quickly to shifting priorities and last-minute changes.

Skillset & Qualifications required:

• Bachelor's degree in Business Administration or a related field (preferred but not required).
• 2+ years of experience in a similar role, preferably supporting C-level executives.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite
• Discretion and ability to handle confidential information with professionalism
• Strong problem-solving skills and the ability to work independently
• Experience in managing multiple stakeholders and complex schedules.
• Familiarity with travel coordination and event planning.
• Tech-savvy with knowledge of CRM and project management software.
• A self-starter with a positive attitude and team-oriented mindset.

Technical Competencies:

• Calendar & Schedule Management
• Document Preparation & Reporting
• Travel & Event Coordination
• Stakeholder Liaison & Communication
• Data Organization & Filing Systems
• Office Technology Proficiency

Behavioural Competencies:

• Proactive Problem-Solving
• Adaptability to Changing Priorities
• Attention to Detail & Accuracy
• Time Management & Multitasking
• Interpersonal & Relationship-Building Skills

Join Us!

https://theclei.com/