Executive Assistant Operations

Company Description

3minds is India's leading growth agency, delivering measurable results for businesses through innovative branding, UX/UI design, and digital campaign strategies. Recognized for its partnerships with prominent brands such as Adani, Dabur, ITC, TATA, Jio, and Zee, the agency focuses on providing bold, impactful solutions. With three specialized arms.Pulse for media and performance, Edge for UX/UI design, and Node for technology.3minds offers a fully integrated growth ecosystem designed for speed and scalability. We take pride in setting trends while achieving serious business outcomes for both established enterprises and emerging startups. At 3minds, success is driven by a relentless commitment to our clients growth.

Title: This role can be considered as Accountability Manager / Executive Assistant Operations/ EA- Founders Office.

Work Location and Mode: Gurgaon (Sector 18) / Work from Office / 5 Days a week

Reporting to - Founders

Role Description

We are looking for a highly organized, proactive, and execution-driven EA to the founder's office, to work closely with the founders to ensure smooth functioning of day-to-day operations across the organization.

This role extends beyond traditional administrative support. It requires a strategic thinker who can drive alignment, ensure follow-through on key initiatives, and bring strong accountability across teams. The individual will act as a central coordination hub between leadership and departments, ensuring that priorities are executed effectively and on time.

Key Responsibilities

• Act as a bridge between leadership and teams to drive alignment and execution
• Track key initiatives, action items, and organizational priorities
• Ensure teams follow defined processes and operating frameworks
• Drive accountability by monitoring ownership, timelines, and deliverables
• Follow up with stakeholders to ensure timely updates and closure of tasks
• Convert leadership discussions into clear action points and track progress
• Identify delays or bottlenecks and proactively escalate
• Maintain trackers, dashboards, and status reports for leadership visibility
• Ensure timely and accurate communication across teams

Required Skills

• Strong organizational and multitasking abilities
• Excellent communication and stakeholder management skills
• High ownership mindset with strong follow-through discipline
• Ability to manage multiple priorities across teams
• Strong problem-solving and critical thinking skills
• Attention to detail and process orientation

Preferred Experience

• 5-8 years of experience in roles such as Executive Assistant, Chief of Staff, Operations, or Talent Management
• Prior experience supporting senior leadership, founders, or CXOs
• Familiarity with project management tools such as Asana, ClickUp, Monday.com, or Notion
• Experience in fast-paced environments, startups, or agencies preferred

Why This role matters

This role is critical in ensuring that strategy translates into execution. You will play a key role in driving organizational efficiency, accountability, and alignment; thus enabling leadership to focus on high-impact decisions while ensuring seamless execution across the company.