Position: Executive Assistant
Location: Gurugram, HY
Employment Type: Full-time
Role Overview:
Our client, a FMCG start up is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to the Managing Director. The ideal candidate will manage schedules, coordinate meetings, handle communication, and assist with a range of confidential and time-sensitive tasks. This is a high-visibility role requiring discretion, professionalism, and the ability to anticipate needs.
Key Responsibilities:
- Manage and maintain the executive's calendar, appointments, and travel arrangements
- Coordinate internal and external meetings, including logistics, agendas, and follow-ups
- Act as a liaison between the executive and internal/external stakeholders
- Draft, review, and manage communications such as emails, reports, presentations, and memos
- Handle confidential information with discretion and integrity
- Support with project coordination, data compilation, and documentation
- Maintain and organize files, documents, and reports in a structured and accessible manner
- Track and manage deliverables, deadlines, and follow-up tasks
Qualifications & Experience:
- Bachelor's degree in any discipline; preference for Business Administration, Communications, or related fields
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of tools like Zoom, Teams, and Google Workspace is an advantage
Key Attributes:
- Strong attention to detail and ability to anticipate needs
- Proactive and self-driven with a high sense of ownership
- Flexible, adaptable, and calm under pressure
- High degree of emotional intelligence and people skills
- Ability to manage multiple stakeholders and deadlines simultaneously
