- supportive work environment
- opportunities to grow
About Our Client
Our client provides a supportive work environment and offer opportunities to contribute meaningfully to the team.
Job Description
- Leadership Calendar & Scheduling
- Own and optimise the Chairman's and Supervisory Board's calendars.
- Align time allocation with strategic priorities through proactive planning and conflict-free
scheduling.
- Manage an integrated view of meetings, travel, and personal commitments.
- Supervisory Board Coordination
- Steer end-to-end Supervisory Board operations including meeting preparation, agenda setting,
documentation flow, pre-reads, minutes and follow-up actions.
- Maintain governance excellence and highest confidentiality across all Board interactions.
- Executive Board Interface
- Act as the strategic conduit between the Chairman's office and Executive Board.
- Facilitate structured communication, update flow, and decision-tracking across leadership.
- Convert strategic direction into actionable operational tasks.
- Meeting Preparation & Business Intelligence
- Prepare in-depth briefing notes, participant profiles, background research and talking points.
- Ensure the Chairman is fully briefed pre-meeting and updated post-meeting with key outcomes
and next steps.
- Travel Strategy & Coordination
- Plan and manage all domestic and international travel (including private aviation).
- Coordinate visas, airport facilitation, customs clearances and ground logistics.
- Curate end-to-end travel experiences - hotels, check-ins, upgrades, meals, preferences and onground
support.
- Lifestyle & Experience Management
- Deliver high-touch experience management across dining, wellness and hospitality during travel
and events.
- Build and maintain relationships with premium global hospitality partners, concierge networks
and luxury service providers.
- VIBP & Partner Coordination
- Liaise with Very Important Business Partners, investors, and senior stakeholders.
- Manage meeting readiness, travel coordination and event participation with precision and
warmth.
- Communication & Information Flow
- Regulate the flow of information between leadership teams and external entities.
- Prioritise requests, safeguard confidentiality, and ensure timely escalations.
- Documentation & Settlement Management
- Oversee documentation, reconciliation and settlement of travel, hotel and F&B expenses.
- Ensure adherence to internal control and governance protocols.
- Meeting Follow-Through & Accountability
- Capture minutes, assign actionable items, and monitor progress.
- Provide periodic status updates on completed and pending decisions.
- Travel Contingency & Risk Management
- Anticipate logistical challenges and maintain contingency plans.
- Manage travel disruptions, emergency needs and last-minute changes with 247 readiness.
- Global Protocol & Representation
- Apply international etiquette, protocol and cultural nuances across global engagements.
- Represent the Chairman's office with poise and precision in high-level interactions.
- Technology & Digital Organisation
- Use advanced digital tools for scheduling, workflow management and documentation.
- Maintain well-structured digital archives for meetings, travel and board documentation.
- Institutional Memory & Record-Keeping
- Maintain comprehensive records of leadership engagements, meeting outcomes, travel histories
and important correspondence.
- Ensure continuity and ease of retrieval for institutional knowledge.
- Standards, Discretion & Trust
- Uphold the highest standards of professionalism, confidentiality and judgement.
- Anticipate needs and deliver seamless, proactive support across all engagements.
The Successful Applicant
A successful Executive Assistant should have:
- Proven experience in a similar role, hospitality background mandatory
- Proficiency in using office software and tools for scheduling, communication, and documentation.
- Exceptional organisational and time management skills.
- Strong attention to detail and the ability to multitask effectively.
- Excellent communication and interpersonal skills.
- A proactive and solution-oriented mindset.
What's on Offer
- A competitive salary package
- Opportunities to work in a professional environment
If you believe you meet the requirements for this Executive Assistant role in Mumbai/Delhi, we encourage you to apply and take the next step in your career.
Contact: Elita Dcunha
Quote job ref: JN-012026-6931784
