Executive Assistant

Who we are

msg global solutions is a systems integrator, software development partner and managed services provider focused on SAP solutions for accounting, finance, production, logistics, regulatory reporting, sustainability, performance management, customer experience and IoT. Operating from offices across the globe and still growing, our expert teams help clients achieve operational efficiency and improve decision-making capabilities. While the core of our expertise is in the financial services sector, our solutions are utilized in a wide range of industries, to which we are extending our services and expertise.

What you will do

As an Executive Assistant, you'll play a pivotal role in ensuring the smooth operation of our marketing department. You'll manage the executive's schedule and administrative tasks, enabling them to focus on strategic goals. This role involves administrative tasks alongside active participation in marketing initiatives.

• Schedule and coordinate internal and external meetings
• Manage executive calendars
• Coordinate and book domestic and international travel
• Prepare and edit documents, presentations, and reports.
• Provide general administrative support including assisting with maintaining contact lists, assisting guests / visitors, working closely with the regional team for arranging catering for meetings/events, and creating/executing purchase requisitions and purchase orders, as required by the India Country Manager's office.
• Prepare and edit correspondence, communications, presentations, and other documents
• Plan & manage regional communication from the Country Head's office,
• Coordinate regular team events and activities to aid in building team camaraderie and morale for the region
• Provides support for regional events, quarterly events, and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc. Plans and organizes the events, prepares agendas, coordinates all logistics in collaboration with various other functions.
• Liaise with internal staff at all levels
• Assist HR, Finance and Legal teams
• Plan, organize and execute employee engagement activities, cross collaborating, planning, and support including All Hands meetings, morale events, and other group meetings as needed.
• Manage tools and platforms to facilitate the delivery of marketing programs and communications
• Assist with the development and management of projects as assigned by the Head of Global Marketing
• Collaborate with stakeholders regarding brand marketing strategy, website and social media content creation, gather inputs and propose new product and services promotion initiatives
• Perform various marketing duties in support of product marketing (create PPT decks, event support materials, videos, blogs etc.) and market research
• Coordinate/manage internal and external events (event contracts, logistics, and onsite support).
• Collaborate with Global HR regarding Global Marketing initiatives
• Develop and execute social media initiatives and manage the image of msg global across channels
• Collaborate with other marketing department team members on their projects
• Perform other ad-hoc activities related to marketing and corporate communication

What skillsets you should have

• Must have at least 5+years of executive administrative support
• Experience managing calendars, coordinating internal & external meetings, working with external vendors, booking domestic and international travel, and general administrative functions phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
• Excellent organizational skills
• Experience in managing office with remote teams
• Fantastic attention to detail
• Great time management
• Excellent English verbal and written communication skills
• Excellent numerical skills
• Excellent computer literacy skills and proficient in excel, word and PPT
• Good proficiency in Microsoft Outlook, Word, and Excel, and possibly also PowerPoint
• Having good experience in managing travel desk activities and have managed Guest itineraries and made Visa and Travel booking.
• Must have at least 5+years experience within a Executive Assistant / Personal Assistant role, ideally within IT industry.
• Having good interpersonal skills.
• Can work with minimal supervision and multi-task effectively.
• You have good computer skills (MS Word, Excel, Power point.)
• You are a strong networker & relationship builder
• You are adaptable and thrive in changing environments You possess strong analytical skills and are comfortable dealing with numerical data

Nice to have

• Knowledge of Adobe Cloud products such as Premiere Pro, InDesign, Illustrator, and Photoshop or similar software
• Experience with CRM (HubSpot), CMS (Joomla), and basics of CSS and HTML
• Experience in working in the same industry and a global company
• Experience in employer branding

What we offer

• An encouraging, challenging work environment and opportunities for working.
• Opportunities for domain learning, career growth and internationalexposure.
• Competitive compensation packages including incentive payment andprivate medical insurance