Executive Assistant

Job Summary

• In order that assigned activities are completed successfully, you are to:
• Take ownership in the accurate and timely delivery of tasks within the scope of assigned remit and required support and demonstrate flexibility about incidental or temporary tasks outside the assigned remit.
• Understand and complete assigned tasks with a prominent level of initiative and autonomy and compliant with applicable (internal and external) policies, codes and standards.
• Proactively identify areas of improvement and initiate actions to achieve better results in close collaboration with others.
• Proactively highlight concerns as they arise, and (re)prioritize assigned activities in a complex environment to meet results.
• Proactively provide status updates including timely feedback regarding potential issues/ solutions while maintaining a prominent level of confidentiality and customer focus.
• Review data and prepare correspondence, presentations and suggestions.
• Ensure work is documented in a well-structured format to clearly convey required information.
• Utilize organizational skills to ensure good housekeeping of deliverables and internal records.
• Be self-motivated to improve on functional competences for the assigned work (for current and future demands) and achieve sound knowledge of SBM Off shore s organization, business and external stakeholders.
• Understand how new events or changes will affect individuals and business processes and recommend necessary actions.
• To achieve
• effective interface management,
• you are to:
• Understand how assigned tasks will affect all stakeholders in the Management member(s) remit.
• Support the timely execution of the policies, processes, procedures and instruments within your remit and support appropriate understanding
• Pro-actively approach involved colleagues to get feedback and updates to accurately inform on the progress made and status
• Maintain effective working relationships, both within and outside the team and display a service minded attitude
• Establish and maintain professional communication with internal and external stakeholders

Job requirements:

• Academic: Graduate in any discipline,
• Exp: At least 3 to 5 years of relevant experience
• SW or tools: Knowledge of MS Excel Power point
• Skills: Excellent written and verbal communication skills and the ability to manage the internal communication within the organization, Proficient in MS office tools, specifically on PowerPoint.