Job Title: Executive Assistant

Location

Mumbai

Job Summary

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, prepare reports, and ensure smooth day-to-day operations of the executive office.

Key Responsibilities

• Manage and maintain the executive's calendar, appointments, and travel schedules.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Screen calls, emails, and correspondence, responding on behalf of the executive when required.
• Coordinate domestic and international travel arrangements including flights, hotels, visas, and itineraries.
• Prepare presentations, reports, MIS, and other business documents.
• Act as a liaison between the executive office and internal/external stakeholders.
• Handle confidential information with a high level of discretion and professionalism.
• Track key business priorities and ensure timely completion of deliverables.
• Manage expenses, reimbursements, and administrative records.
• Support special projects, events, and leadership initiatives as assigned.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, or related field.
• 5 to 10 years of experience as an Executive Assistant, Executive Secretary, or Founder's Office Coordinator.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Experience in calendar management and travel coordination.
• Ability to multitask, prioritize tasks, and work under pressure.
• High level of integrity and confidentiality.