Executive Assistant

Role: Executive Assistant

Exp: 5+Years

Location: Bangalore

Work Mode: Work from Office(5 Days)

Job Description

The Executive Assistant will provide comprehensive administrative support to senior executives, with a focus on reporting, data analysis, and basic project management activities. The ideal candidate will have the ability to manage multiple tasks efficiently, prioritize effectively and possess a keen attention to detail. A basic understanding of project management processes is a plus, as well as the ability to handle day-to-day tasks with professionalism.

Key Responsibilities

Executive Support:

Manage complex calendars and schedule meetings for senior executives.

Coordinate travel arrangements, accommodation, and itineraries for executives.

Prepare and proofread correspondence, reports, presentations, and other documentation.

Handle confidential and sensitive information with professionalism and discretion.

Act as the first point of contact for internal and external stakeholders on behalf of senior leadership

Reporting & Analytics:

Compile and analyze key performance indicators (KPIs) and business metrics.

Assist in the preparation of executive reports and presentations with clear insights and data-driven recommendations.

Create and maintain regular reporting templates, dashboards, and trackers.

Collaborate with cross-functional teams to ensure accurate and timely reporting.

Identify trends and insights from data to improve operational efficiency.

Basic Project Management Activities

Assist with tracking and reporting for ongoing projects.

Help coordinate resources, timelines, and deliverables in collaboration with project teams.

Support project documentation and maintain project management tools for easy access to key information.

Basic understanding of project management processes and ability to support day-to-day project activities.

Administrative and Operational Support

Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

Assist with budget management, expense tracking, and financial reporting.

Support the preparation and execution of company events, workshops, and seminars.

Assist in ad-hoc tasks and projects as required by the executive team