Executive Assistant

Job Title: Executive Assistant to Managing Director's Office (Operations & Project Strategy)

Company: M/s. Kaushik Realtechs Ltd.

Location: Vashi, Navi Mumbai

Employment Type: Full-time

About M/s. Kaushik Realtechs Ltd.

M/s. Kaushik Realtechs Ltd. is a real estate development firm engaged in delivering landmark residential and commercial projects. With an active ongoing project and an aggressive expansion pipeline of 5–6 upcoming developments within a year, the company is committed to operational excellence, innovative design, and robust project delivery.

Role Overview

We are seeking an energetic, highly analytical, and process-driven Executive Assistant / Operations Manager to work directly with the Managing Director. The ideal candidate will bridge technical design, project management, and strategic business operations. You will be responsible for creating and enforcing Standard Operating Procedures (SOPs), establishing review mechanisms across multidisciplinary teams (Legal, Engineering, Design, Sales, Accounts), tracking project milestones, and managing real estate ERP/CRM systems to ensure seamless business growth.

Key Responsibilities

SOPs & Process Implementation: Design, document, and enforce Standard Operating Procedures (SOPs) across all departments including site execution, project approvals, legal due diligence, and sales workflows.

Review & MIS Management: Establish a structured daily, weekly, and monthly review framework. Audit incoming reports from site engineers, advocates, architects, and sales teams before submitting executive summaries/dashboards to the MD.

Project Coordination & Pipeline Readiness: Coordinate with external consultants, architects, MEP engineers, and legal advisers to monitor progress on the active site and drive pre-construction approvals/feasibility studies for 5–6 upcoming pipeline projects.

ERP & CRM Oversight: Drive digital transformation by implementing and managing project management software (MS Project, Asana, ClickUp) and Real Estate ERP/CRM platforms (Sell.Do, StrategicERP, Zoho, etc.).

Target Tracking & Strategic Execution: Translate macro organizational targets into actionable micro-goals for department heads, ensuring strict adherence to budgets, timelines, and quality benchmarks.

Qualifications & Experience

Education:

Bachelor of Architecture (B.Arch) from a recognized university.

Master of Business Administration (MBA) or Post Graduate Diploma in Management (PGDM) in Operations, Project Management, or Real Estate Management.

Experience: 3 to 6 years of experience in real estate project coordination, architectural planning, site review, or MD's Office operations.

Technical Skills:

Proficiency in AutoCAD / Revit and architectural plan reviews (FSI/FAR, municipal approvals, space planning).

Advanced proficiency in MS Excel, PowerPoint, MS Project, and project management tools.

Hands-on experience with Real Estate CRM and ERP platforms.

Key Competencies

Strong analytical mindset with high attention to detail and data accuracy.

Exceptional communication, negotiation, and cross-functional coordination skills.

Ability to handle confidential data, act with high integrity, and prioritize tasks effectively under tight deadlines.