Job DescriptionExecutive Assistant to Director
Company:Kasana Builders Pvt. Ltd.
Location:Noida / Greater Noida
Reporting to:Director
About Kasana Builders Pvt. Ltd.
Kasana Builders Pvt. Ltd. is a leading construction and real estate development company delivering institutional, commercial, and government infrastructure projects across NCR and Uttarakhand. The company is also developing premium commercial office assets in Greater Noida.
We are looking for a highly capableExecutive Assistant to the Directorwho will act as an extension of the Director's office and support in managing executive functions, project coordination, and strategic operations.
Position Overview
The Executive Assistant will work directly with the Director and play a critical role in managing daily operations, coordinating with project teams, consultants, contractors, government authorities, and supporting decision-making across ongoing construction and development projects.
This role requires strong ownership, discretion, and willingness to travel to project sites.
Key Responsibilities1. Executive & Administrative Support
- Manage Director's calendar, meetings, and daily priorities
- Schedule and coordinate meetings with internal teams and external stakeholders
- Draft professional emails, letters, and official correspondence
- Prepare presentations, reports, and briefing documents
- Maintain confidentiality of sensitive business information
2. Project Coordination & Follow-ups
- Coordinate with:
- Project Managers
- Site Engineers
- Architects
- Consultants
- Contractors
- Track project progress, milestones, and deliverables
- Maintain project trackers, MIS reports, and status updates
- Ensure timely follow-ups on action items assigned by the Director
3. Site Visits & Travel with Director (Critical Responsibility)
- Accompany the Director on visits to ongoing construction projects
- Coordinate and plan site visit schedules and logistics
- Prepare project summaries and briefing notes before visits
- Record key discussions, instructions, and decisions during site visits
- Follow up with project teams to ensure timely execution of instructions
- Maintain site visit reports and action trackers
4. Stakeholder & Authority Coordination
- Coordinate meetings and follow-ups with:
- Government Authorities
- Consultants and Architects
- Vendors and Contractors
- Clients and Leasing Teams
- Track approvals, submissions, and documentation
5. Documentation & MIS Management
- Maintain organized records of:
- Contracts
- Project files
- Approvals
- Drawings
- Correspondence
- Prepare daily, weekly, and monthly MIS reports
6. Business & Operational Support
- Support Director in business meetings and strategic discussions
- Assist in leasing, business development, and project planning coordination
- Monitor critical tasks, deadlines, and pending matters
Travel Requirement
- Willingness to travel regularly with the Director to project sites and meetings
- Comfortable working both at Head Office and Project Sites
Required Skills
- Excellent organizational and coordination skills
- Strong communication skills (Written and Verbal)
- Strong follow-up and execution ability
- High level of professionalism and confidentiality
- Ability to multitask in a fast-paced environment
- Strong problem-solving mindset
- Attention to detail
Technical Skills
Mandatory:
- MS Excel
- MS Word
- MS PowerPoint
Preferred:
- Project trackers and MIS reporting
Qualification
- Bachelor's Degree (MBA preferred)
Experience Required
- 4 to 10 years of experience as Executive Assistant / Personal Assistant
- Experience in Construction / Real Estate / Infrastructure preferred
Personality Traits Required
We are looking for someone who is:
- Highly reliable
- Proactive
- Ownership-driven
- Professional
- Able to work closely with senior leadership
Compensation
(Based on experience and capability)
Career Growth Opportunity
This role provides direct exposure to leadership and involvement in major construction and real estate development projects.
How to Apply
Send your CV to:
[Confidential Information]
Subject Line:
Application Executive Assistant to Director
