Executive Assistant to Managing Director

Job Description Executive Assistant to Managing Director

Experience: 8+ Years

Location: Gurugram

Industry: Manufacturing

Key Responsibilities

1. Strategic Meeting Management

Plan, structure, and coordinate internal and external meetings

Prepare meeting agendas in advance in coordination with stakeholders

Record accurate Minutes of Meetings (MoMs) with clear action points

Track decisions, commitments, and ensure disciplined follow-ups till closure

2. MD Office Management

Independently manage the day-to-day functioning of the MD's office

Act as a prioritization partner for the MD's schedule and engagements

Handle highly sensitive and confidential matters with complete discretion

3. Cross-Functional Coordination & Follow-ups

Liaise with senior leadership, plant heads, and department heads

Follow up on key operational, commercial, and strategic initiatives

Proactively flag delays, risks, or misalignments to the MD

4. Site Visits & Operational Exposure

Undertake factory and site visits as required

Capture key observations, discussions, and action points

Prepare structured visit reports and coordinate execution post-visit

5. Reporting & Documentation

Prepare concise reports, dashboards, presentations, and summaries for MD review

Maintain trackers for ongoing initiatives and follow-ups

Ensure documentation is structured, accurate, and easily accessible

Desired Candidate Profile

Experience & Background 8 to 15+ years of experience as Executive Assistant / Senior PA / MD Office professional

Prior experience supporting MD / Chairman / Promoter is strongly preferred

Experience in manufacturing organizations with exposure to plant coordination and leadership interactions is essential

Stable career track with long-term association mindset

Skills & Competencies

Strong organizational and prioritization skills

Excellent written and verbal communication

High attention to detail with structured working style

Strong follow-up and coordination abilities

Proficiency in MS Office (Excel, Word, PowerPoint) and reporting tools

Educational Qualification

Bachelor's degree (mandatory)

Master's degree (preferred)

Daksha Sindhi

WhatsApp - 6353077232