Executive Assistant

Job Title: Executive Assistant

(Personal Assistant)to the Founder / Head of Agency

Location: Pune, India (On-site, Full Time)

Working Hours: 9:00 AM – 7:00 PM (with flexibility as needed)

Working Days: Monday to Friday

Travel: Occasional domestic travel within India

Start Date: Immediate

About the Role:

We are looking for an exceptionally sharp, discreet, and proactive Executive & Personal Assistant to support the Founder and Head of a fast-paced marketing agency in Pune. This is a dual-role position part high-level executive admin, part trusted personal support.

You'll help the Founder stay organized, consistent, and efficient in meetings, communications, and day-to-day life. This role is ideal for someone who thrives in fast-moving environments, loves solving problems, and is equally comfortable booking a flight, coordinating with staff, or fixing a Gmail issue.

You'll attend meetings, take notes, manage communication, follow up with internal staff, and ensure personal and professional tasks are executed to the Founder's standards. Discretion, stamina, and a high level of initiative are essential.

Key Responsibilities:

Executive Support:

- Manage and organize the Founder's calendar, meetings, appointments, and travel

- Sit in on meetings, take detailed notes, create clear action items, and follow up

- Track what the Founder says across meetings to prevent double-work or miscommunication

- Manage email and WhatsApp with discretion and judgment

- Help the Founder stay aligned, on track, and reminded of key decisions or open tasks

- Follow up with internal team members on deliverables and project status

- Maintain awareness of shifting priorities, client preferences, and high-level company context

Personal Support:

- Manage personal scheduling, including meals, medical, grooming, and lifestyle appointments

- Make reservations (restaurants, salons, doctors, etc.)

- Liaise with and direct personal staff (driver, housekeeper, security)

- Occasionally accompany the Founder to appointments or travel domestically

- Handle sensitive information such as debit cards, personal documents, and medical records

- Ensure personal tasks are done correctly if not, fix the issue or find an alternative

Tech & Tools Support:

- Assist with email setup, inbox management, file organization, calendar syncing

- Troubleshoot phone, app, or account issues and support device setup or settings

- Help manage Google Workspace (Drive, Calendar, Gmail, Docs, etc.)

- Set up video calls, Zoom/Meet links, and ensure devices and apps are running smoothly

Compensation & Benefits

- Salary Range: 50,000 – 75,000 per month, depending on experience and fit

- Clothing Allowance: Provided

- Opportunity to travel and gain exposure to both high-level business and lifestyle operations

- Potential for role growth into a more strategic or departmental position if aligned

Who You Are:

- Based in Pune, fluent in Marathi and Hindi, and proficient in English (spoken and written)

- 3+ years of experience in an executive or personal assistant role

- Extremely tech-savvy, confident troubleshooting basic tech and digital tools

- High stamina, comfortable with long days and a fast-paced, high-pressure environment

- Able to travel domestically at short notice and work flexibly when needed (including outside typical hours)

- Strong memory and awareness you track what's said, spot inconsistencies, and keep things aligned

- Loyal, calm, emotionally intelligent, and detail-oriented

- Discrete and professional able to sign an NDA as a condition of employment

- Comfortable giving instructions to personal staff and communicating with vendors or internal teams

- Professional business attire is required a clothing allowance will be provided

Preferred:

- Experience working with international executives (especially US/UK)

- Female candidates preferred due to the nature of the role

- Single or without dependents preferred, due to the flexibility required