Executive Assistant

Executive Administrative Assistant

Singapore | 5-Day Work Week | Full-Time

We Administrative Assistant to provide comprehensive administrative, personal assistant, and operational support to the business owners across multiple F&B brands. The ideal candidate will be detail-oriented, resourceful, and capable of handling confidential information with discretion.

Key Responsibilities

• Manage and coordinate executives calendars, appointments, travel arrangements, and meeting schedules.
• Attend meetings, prepare accurate meeting minutes, and track follow-up action items.
• Handle confidential business and administrative matters with professionalism and discretion.
• Prepare reports, correspondence, presentations, SOPs, and other business documents.
• Serve as a key point of contact for internal and external stakeholders on behalf of management.
• Manage tenancy-related matters, including lease renewals, tenancy records, and tenant communications.
• Coordinate repairs, maintenance works, contractors, and service providers.
• Source quotations, liaise with vendors, and coordinate project or procurement requirements.
• Maintain accurate records, filing systems, inventories, contracts, and administrative documentation.
• Support office administration, including supplies, uniforms, printing, and other administrative functions.
• Perform ad hoc duties and projects assigned by management.

Requirements

• Diploma in Business Administration, Management, or a related field preferred.
• Minimum 3 years of experience in Executive Assistant, Administrative Assistant, Office Management, or a related role.
• Experience supporting business owners, directors, or senior management.
• Strong organizational, coordination, and multitasking abilities.
• Proven experience in meeting coordination, minute-taking, and follow-up tracking.
• Experience handling tenancy, vendor, contract, or facilities-related matters would be an advantage.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office applications and digital collaboration tools.
• Able to handle sensitive and confidential information with discretion.
  

To apply, please send your updated resume to: [Confidential Information]

Please note that only shortlisted candidates will be contacted.

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