Executive Assistant

About the Department

Invest India is the National Investment Promotion and Facilitation Agency under the Department of Promotion for Promotion of Industry and Internal Trade (DPIIT), Ministry of Commerce and Industry, Government of India.

Key Responsibilities

• Manage calendar, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.
• To organize external visits, meetings, and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
• Prepare letters, reports, and other documents.
• Screen incoming telephone calls; direct them appropriately.
• Review incoming correspondence, distribute, and respond accordingly. Follow up where necessary.
• Manage and organize administration.
• Ensure correct briefing notes or papers for meetings.
• Note take in meetings as and when required.
• Create and maintain filling systems.
• Ensure stationery supplies are maintained.
• Provide support for all other administrative tasks as directed.
• Process expenses within Company guidelines/time frames for the MD & CEO s office
• Attending meetings in place of the Chairman if necessary
• Remember deadlines and prompt where necessary.
• Communicate in a concise and professional manner at all levels both internally and externally.
• Deal with all inquiries and requests promptly, only escalating when necessary.
• Build and maintain strong working relationships with the key contacts.
• Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexity.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Ability to work in global time zones.

Qualifications

• Office & Facilities Management
• MS Office Suite (Excel, Word, PowerPoint)
• Communication & Interpersonal Skills
• Problem-solving & Decision-making
• Time Management & Prioritization
• Graduate and Postgraduate