Executive Assistant

Key Responsibilities:

Executive Support

• Manage the CEO's office to ensure efficiency and effectiveness
• Provide proactive support through note-taking, summarizing action items, and tracking follow-ups
• Organize and manage calendars, appointments, meetings, and travel logistics

Strategic & Operational Alignment

• Ensure alignment between CEO's vision and departmental objectives
• Facilitate cross-functional collaboration to drive execution of strategic goals
• Identify process improvement opportunities and implement operational enhancements

Communication & Stakeholder Management

• Act as a liaison between the CEO and internal/external stakeholders
• Manage correspondence, prepare presentations, and support outreach initiatives
• Maintain confidentiality and handle sensitive information with utmost discretion

Project & Program Coordination

• Oversee and coordinate key business projects to meet deadlines and quality standards
• Lead bid management activities from RFP to proposal submission, ensuring compliance
• Monitor resources, deliverables, and timelines for high-impact programs

Administrative & Contract Support

• Draft, review, and process contracts, NDAs, and amendments
• Ensure all contractual documents comply with governance policies and approval protocols

Business Tools & Process Implementation

• Lead implementation of business tools such as sales pipeline trackers, contract systems, and timesheet solutions
• Monitor and report on performance metrics to support strategic decision-making

Flexibility & Problem Solving

• Adjust to rapidly changing priorities and business needs
• Provide data-driven insights and recommendations to support the CEO in critical decisions

Requirements:

• Proven experience in executive assistant or chief-of-staff-style roles
• Strong project management and organizational capabilities
• Excellent communication and interpersonal skills
• High degree of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite, especially PowerPoint and Excel
• Experience using business productivity tools (e.g., CRM, contract management systems)