Key Responsibilities:
Executive Support & Calendar Management
- Manage the Managing Partner's calendar, coordinate appointments, and prioritize scheduling conflicts.
- Act as the primary point of contact between the Partner and internal/external stakeholders.
- Draft and manage communications, meeting minutes, and follow-ups.
- Support planning and execution of internal meetings and strategic initiatives.
Business Analysis & Reporting
- Analyze data and create actionable insights and dashboards.
- Prepare impactful presentations and reports using MS PowerPoint and Excel.
- Track activity charters, project timelines, and key metrics (MIS), ensuring timely updates to stakeholders.
Project & Strategic Initiative Management
- Oversee and drive strategic projects across departments.
- Manage vendor relationships, assist in finalizing deals, and coordinate cross-functional activities.
- Execute strategic decisions independently and ensure alignment with leadership objectives.
Administrative & Travel Coordination
- Coordinate travel arrangements, insurance, and logistics for the Partner and key team members.
- Support corporate programs including employee engagement, D&I, and workplace culture.
- Handle administrative tasks efficiently with minimal supervision.
Stakeholder & Team Collaboration
- Engage and coordinate with internal teams, external partners, and leadership stakeholders.
- Serve as a reliable liaison for cross-functional activities and organizational priorities.
- Maintain a high level of confidentiality, discretion, and diplomacy in all interactions.
Requirements
Education & Experience:
- Minimum of 10 years of experience as an Executive Assistant, preferably supporting C-level executives or Managing Partners.
- Proven track record of operating independently and delivering in high-pressure, high-visibility roles.
Technical Proficiency:
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in data visualization, reporting, and executive presentation creation.
Skills & Competencies:
- Strong interpersonal and relationship-building skills across all levels of an organization.
- Excellent communication skills verbal and written with high attention to detail.
- Outstanding prioritization, time management, and multitasking abilities.
- Highly organized, self-motivated, and proactive with the ability to anticipate needs.
- Professional appearance, mannerisms, and the ability to manage confidential information with integrity.
Behavioral Traits:
- Direct, purposeful, and effective communicator
- Approachable, receptive, and emotionally intelligent
- Resourceful and adaptable in dynamic environments
- Exhibits discretion, judgment, and common sense
- Versatile team player with a collaborative mindset
