We are looking for a highly dependable and proactive executive assistant to support the managing director. This role requires exceptional follow-up skills, strong coordination ability, and ownership in getting tasks completed across departments. The ideal candidate will act as the MDs voice and ensure seamless execution of both professional and occasional personal tasks.
Key Responsibilities
- Manage and track all tasks delegated by the MD across departments.
- Ensure strong follow-ups and timely completion of assigned work.
- Coordinate with internal teams and external stakeholders.
- Maintain daily task trackers, follow-up sheets, and reports.
- Handle emails, draft communications, and manage correspondence.
- Conduct online research and compile reports as required.
- Assist in scheduling meetings, calls, and calendar management.
- Support in administrative and coordination activities
- Handle personal tasks of the MD when required.
Required Skills
- Excellent follow-up and task-tracking ability (most critical skill)
- Strong coordination and execution skills
- Good command over English (written & verbal)
- Working knowledge of MS Excel & MS Word
- Ability to handle multiple tasks and prioritize effectively
- High level of integrity, reliability, and ownership
Experience
- 35 years experience as an executive assistant/secretary/coordinator
- Experience working with senior management (preferred)
- Stable career history with long-term associations
Education
- Graduate (Secretarial/Administration background preferred)
Ideal Candidate Profile
- Highly organized and disciplined
- Strong sense of responsibility and accountability
- Assertive yet respectful in follow-ups
- Problem-solver with a get things done attitude
- Comfortable handling both professional and personal responsibilities
