Executive Assistant

Position: Executive Assistant

Location: Thane (West)

Role Overview:

We are seeking a high-impact Executive Assistant who goes beyond traditional administrative support to act as a strategic partner and force multiplier for leadership. This role is ideal for someone who thrives at the center of the organizationdriving execution, maintaining operating rhythm, enabling cross-functional alignment, and ensuring priorities move from discussion to closure.The Executive Assistant will work closely with the Founder and senior leadership, helping protect focus, improve decision quality, and bring operational discipline across the company.

Key Responsibilities:

1. Company Rhythm & Execution Control:

- Establish and manage the company's operating cadence including Weekly and Monthly Business Reviews.

- Track leadership commitments, action items, and follow-ups to ensure timely closure.

- Maintain visibility on priorities, timelines, and dependencies across teams.

- Proactively identify delays, risks, and misalignments and drive timely escalation.

2.Strategic Projects & Initiative Management:

- Drive execution of company-wide strategic initiatives such as pricing, forecasting, SOP improvements, efficiency programs, and global expansion.

- Maintain centralized project trackers and ensure clarity on ownership and progress.

- Prepare structured summaries, updates, and review materials for leadership discussions.

- Ensure initiatives move forward without becoming dependent on constant leadership intervention.

3.Cross-Functional Alignment & Problem Solving:

- Act as a coordination bridge between Sales, Operations, Finance, Tech, and external partners.

- Identify blockers early and work with stakeholders to resolve them.

- Ensure alignment on priorities, timelines, and outcomes across functions.

- Support structured communication with 3PLs, marketplaces, and vendors.

4. Operational Discipline & SOP Adherence:

- Support adherence to SOPs across Warehousing, Sales Ops, Catalog, Finance Ops, and Returns.

- Assist in organizing process documentation, audits, and operational reviews.

- Identify recurring gaps and inefficiencies and support corrective actions.

- Promote a culture of accountability, consistency, and process-driven execution.

5. Founder Enablement & Decision Support:

- Act as a guardian of the Founder's time, attention, and priorities.

- Prepare decision-ready briefs, decks, and meeting notes in advance.

- Ensure meetings are followed by clear MoMs, action items, and ownership.

- Filter information to ensure leadership receives only relevant, high-quality inputs.

6. Leadership Proxy & Representation:

- Represent leadership in internal meetings when required and ensure outcomes are executed.

- Act as a trusted proxy for routine decisions within defined boundaries.

- Maintain context across conversations so priorities are never lost.

7. Information Management & Executive Intelligence:

- Convert complex information into concise, actionable summaries.

- Track themes, risks, and recurring issues across meetings and communications.

- Brief leadership with context, options, and recommended next steps.

8. Meeting Excellence & Focus Protection:

- Ensure meetings have clear agendas, purpose, and outcomes.

- Eliminate redundant or low-value meetings.

- Protect leadership focus through prioritization and structured scheduling.

9.Special Initiatives & Leadership Support:

- Support evaluation of new tools, vendors, partnerships, and automation opportunities.

- Assist in leadership offsites, reviews, and planning sessions.

- Take ownership of ad-hoc, high-impact initiatives requiring discretion and speed.

What We're Looking For:

- Strong ownership mindset with exceptional follow-through.

- Ability to think in outcomes, not just tasks.

- Excellent written and verbal communication skills.

- High discretion and ability to handle sensitive information.

- Strong organizational and prioritization skills.

- Comfort working in fast-paced, evolving environments.

- Proficiency with Excel, PowerPoint, Google Workspace, and project tracking tools.