Executive Assistant

Position Summary

As an Executive Assistant at Gruve, you will play a central role in supporting our leadership team while ensuring the smooth operation of day-to-day activities. You will anticipate the needs of our executives, manage complex schedules, and resolve operational challenges proactively.

This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail-oriented. Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks.

If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you.

Key Roles & Responsibilities

• Schedule Management:
• Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements.
• Relationship Building:
• Foster strong working relationships with leadership and key stakeholders. Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making.
• Primary Point of Contact:
• Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally.
• Operational Support & Process Improvement:
• Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency. Prepare and distribute team communications as needed.
• Event & Meeting Coordination:
• Organize and execute internal and external business events. Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items.
• Analytics & Reporting Support:
• Assist in analyzing data for various team or business needs, contributing to reports or insights that help guide decision-making. Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights.
• Communication Management:
• Draft and send out internal and external communications for the leadership team. Maintain consistent and clear communication channels with all stakeholders.

Basic Qualifications

• Bachelor's degree or equivalent practical experience.
• 4–6 years of experience in an administrative role supporting executive-level management in a corporate environment.
• Experience managing projects and events, from planning to execution.
• Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events.
• Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs.
• Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends.
• Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders.