Executive Assistant to the Board of Directors

Job description

Institute: Imperial School of Banking and Management Studies

Location: Hinjawdi, Pune, Maharashtra

Employment Type: Full-Time

The Executive Assistant to the Board of Directors will support the Board and senior management in day-to-day coordination, documentation, communication, and scheduling activities. The role requires a responsible and proactive professional who can handle confidential matters, manage multiple tasks efficiently, and ensure smooth communication between departments and the management.

· Assist the Board of Directors in scheduling meetings, preparing agendas, and maintaining meeting minutes.

· Coordinate and follow up on decisions made in Board and management meetings.

· Prepare letters, reports, presentations, and other official documents as required.

· Manage official communication and correspondence on behalf of the Board.

· Handle travel plans, appointments, and event coordination for Board members.

· Maintain records and files related to Board activities and institutional policies.

· Liaise with various departments for updates, reports, and administrative requirements.

· Maintain confidentiality in all aspects of institutional and Board-related matters.

• Graduate or Postgraduate degree preferred – MBA / PGDM / M.Com / MA (Administration, HR, or related field).

• 1–2 years of relevant experience in an administrative or executive assistant role (freshers with strong communication and organizational skills may also apply).

· Excellent communication and interpersonal skills.

· Strong organizational and coordination abilities.

· Good command of MS Office (Word, Excel, PowerPoint) and email communication.

· Attention to detail and ability to meet deadlines.

· Professional, reliable, and discreet in handling confidential information.