We Are Hiring: Executive Assistant | Mumbai
Location: Vikhroli, Mumbai
Designation: Executive
We are looking for a highly organized and proactive Executive Assistant to support the HOD in managing day-to-day priorities, communication, and operational activities. This role requires strong coordination skills, excellent communication, and the ability to handle multiple tasks in a fast-paced corporate environment.
Key Responsibilities
Administrative & Office Management
- Manage the HODs calendar, meetings, and scheduling
- Organize travel bookings, itineraries, and reimbursement documentation
- Maintain digital and physical records and departmental documentation
- Support planning of reviews, workshops, events, and offsites
Communication & Coordination
- Act as the primary point of contact for internal and external stakeholders
- Draft and manage email communication on behalf of the HOD
- Follow up with teams for approvals, updates, and pending action items
Operational Support
- Support departmental budgets, invoices, and purchase requisitions
- Track deadlines, project timelines, and key deliverables
- Assist with onboarding new joiners in the department
- Provide end-user support on SuccessFactors and internal tools
Qualifications & Experience
- Graduate in any discipline
- 2+ years of experience as an Executive Assistant, preferably supporting senior leadership
- Prior experience in a corporate environment preferred
- Excellent communication skills (verbal & written)
- Strong organizational, prioritization, and time-management skills
- High proficiency in MS Office (Outlook, Excel, Word, PowerPoint)
- High integrity, discretion, and problem-solving mindset
