Role Summary
We are seeking a highly organized and proactive Executive Assistant to support the Director's Office. This role requires strong coordination skills to manage communication between the Founder's Office and the Finance team, while ensuring smooth execution of internal and external meetings. The ideal candidate should be detail-oriented, highly reliable, and comfortable handling confidential information.
Key Responsibilities
Internal Coordination
- Act as a coordinator for Directors daily, weekly meetings, and Monthly Management Review meetings, including scheduling, agenda preparation, documentation, and follow-ups.
- Track and monitor action items, initiatives, and internal processes to ensure timely completion.
- Support Directors in new segment evaluation, market research, and business growth initiatives.
- Manage Directors calendars, meeting schedules, and confirmations to ensure optimal time utilization.
- Coordinate effectively between the Founder's Office and Finance team for smooth communication and reporting.
External Coordination
- Prepare meeting collaterals, presentations, briefing notes, and supporting documents for external meetings.
- Assist Directors during key client meetings and strategic discussions, including presentation and documentation support.
- Coordinate external meeting schedules, confirmations, and logistics with clients and stakeholders.
Governance & Confidentiality
- Handle confidential documents, sensitive information, and privileged communication with discretion.
- Support internal reviews, audits, and governance processes when required.
Required Skills
- Strong command over MS Excel and PowerPoint.
- Excellent coordination, organizational, and communication skills.
- Ability to manage multiple priorities and follow-ups effectively.
- High level of confidentiality and professionalism.
- Qualifications & Experience
- Bachelor's degree in Business Administration, Commerce, or Management (preferred).
- 3-5 years of experience in roles such as Executive Assistant, Founder's Office Coordinator, or Business Coordinator.
