Executive Assistant

Responsibilities:

• Acting as the point of contact among executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Candidate Profile:

• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus