You'll be our: Executive Assistant
You'll be based at: IBC Knowledge Park, Bengaluru
You'll be aligned with: Senior Executive Assistant
You'll be joining our: Founder's office
What you'll do at Ather
- Manage calendar for CEO & CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
- Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
- Travel Booking Management for CEO & CXOs: Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements
- Manage Expenses & Reimbursement - Collect bills and invoices for travel reimbursement; Collect tax invoices for end of year submission - Flexi Benefits & tax declaration invoices; Expense management for external events, board meetings, or any other external vendor meetings at office or hotels.
- Provide Support and drive large/small projects to closure: Coordinate between teams across the organization to execute large/ small projects. Eg: Program Management
- Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg: All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc
- Coordinate time with CEO & CXOs for signatures
Here's what we're looking for
- Email Management, Calendar management, Travel management, Expense Management
- Good Verbal & Written Skills with basic knowledge of MS office
- Problem solving abilities and ability to build relationships
- Should have worked with CXOs previously
What you bring to Ather
- Should have at least 5 to 10 years of experience.
- No specific educational background mandatory.
- The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.
