Job Description
Role: Executive Assistant
Department: Executive Office / Corporate Operations
Location: Bengaluru, India
Employment Type: Full-time
Reporting To: Founder / Executive Leadership
Company Description
CodeMarks Enterprises Private Limited specializes in automating end-to-end business processes through innovative technology. We help organizations optimize their operations, enabling them to focus on priorities that truly matter. By streamlining workflows and eliminating inefficiencies, we increase productivity and save valuable time for our clients. At CodeMarks, we are committed to creating solutions that drive meaningful impact for businesses.
Codemarks is looking for a highly organized, discreet, and proactive Executive Assistant to support senior leadership in managing day-to-day administrative, coordination, and communication responsibilities.
This role requires excellent judgment, strong follow-through, and the ability to handle confidential information with professionalism. The Executive Assistant will act as a key coordination point between leadership, internal teams, external stakeholders, and business priorities.
Key Responsibilities
Executive Support
Manage complex calendars, appointments, internal reviews, and external meetings for senior leadership
Coordinate travel arrangements, itineraries, accommodation, and related logistics where required
Prepare meeting agendas, briefing notes, presentations, and follow-up trackers
Screen, prioritize, and manage correspondence, including emails, calls, and official communication
Draft professional communication, internal notes, summaries, and executive updates
Coordination and Follow-Up
Track action items arising from leadership meetings and ensure timely follow-up with relevant teams
Coordinate across departments to support execution of strategic and operational priorities
Organize leadership reviews, board-related discussions, and confidential internal meetings as needed
Maintain records, documents, and files in an accurate and secure manner
Administration and Documentation
Support preparation of reports, business documents, policies, and internal memos
Maintain confidentiality of executive information, business decisions, employee records, and sensitive data
Assist in process improvement by creating trackers, templates, and administrative workflows
Support vendor, stakeholder, and partner coordination where relevant
Office and Business Support
Help leadership manage competing priorities and ensure smooth administrative operations
Handle special projects assigned by management with speed, accuracy, and accountability
Provide support for onboarding coordination, event scheduling, and cross-functional communication where needed
Required Qualifications
Bachelor's degree in Business Administration, Management, Communications, or a related field
37 years of relevant experience as an Executive Assistant, Executive Coordinator, or in a similar role
Strong written and verbal communication skills in English
High proficiency in Google Workspace and/or Microsoft Office, including Docs, Sheets, Slides, Word, Excel, and PowerPoint
Strong organizational skills with attention to detail and the ability to manage multiple priorities
Demonstrated ability to work with confidential and sensitive information
Preferred Qualifications
Experience supporting founders, CXOs, or senior executives in a fast-paced organization
Exposure to remote or distributed team environments
Familiarity with project coordination tools and meeting management systems
Experience preparing management summaries, MIS trackers, and executive presentations
Key Competencies
Professional discretion and integrity
Strong time management and prioritization
Clear communication and interpersonal maturity
Problem-solving and initiative
Reliability and responsiveness
Process orientation and documentation discipline
Working Conditions
The role may require coordination outside standard working hours, depending on executive schedules and business needs
The candidate should be comfortable working in a dynamic, fast-evolving environment
Confidentiality and Data Protection
The Executive Assistant will have access to sensitive company, employee, and leadership information. Strict adherence to confidentiality, data protection, and internal information security requirements is mandatory. Any intellectual property, documentation, records, or materials created during employment shall remain the property of Codemarks Enterprises Private Limited,subject to applicable law and contractual terms.
If you are highly organized, dependable, and thrive in a fast-paced executive environment, we'd love to hear from you.
