Job Description
Role: Executive Assistant
Department: Executive Office / Corporate Operations
Location: Bengaluru, India
Employment Type: Full-time
Reporting To: Founder / Executive Leadership
Company Description
CodeMarks Enterprises Private Limited specializes in automating end-to-end business processes through innovative technology. We help organizations optimize their operations, enabling them to focus on priorities that truly matter. By streamlining workflows and eliminating inefficiencies, we increase productivity and save valuable time for our clients. At CodeMarks, we are committed to creating solutions that drive meaningful impact for businesses.
Codemarks is looking for a highly organized, discreet, and proactive Executive Assistant to support senior leadership in managing day-to-day administrative, coordination, and communication responsibilities.
This role requires excellent judgment, strong follow-through, and the ability to handle confidential information with professionalism. The Executive Assistant will act as a key coordination point between leadership, internal teams, external stakeholders, and business priorities.
Key Responsibilities
Executive Support
• Manage complex calendars, appointments, internal reviews, and external meetings for senior leadership
• Coordinate travel arrangements, itineraries, accommodation, and related logistics where required
• Prepare meeting agendas, briefing notes, presentations, and follow-up trackers
• Screen, prioritize, and manage correspondence, including emails, calls, and official communication
• Draft professional communication, internal notes, summaries, and executive updates
Coordination and Follow-Up
• Track action items arising from leadership meetings and ensure timely follow-up with relevant teams
• Coordinate across departments to support execution of strategic and operational priorities
• Organize leadership reviews, board-related discussions, and confidential internal meetings as needed
• Maintain records, documents, and files in an accurate and secure manner
Administration and Documentation
• Support preparation of reports, business documents, policies, and internal memos
• Maintain confidentiality of executive information, business decisions, employee records, and sensitive data
• Assist in process improvement by creating trackers, templates, and administrative workflows
• Support vendor, stakeholder, and partner coordination where relevant
Office and Business Support
• Help leadership manage competing priorities and ensure smooth administrative operations
• Handle special projects assigned by management with speed, accuracy, and accountability
• Provide support for onboarding coordination, event scheduling, and cross-functional communication where needed
Required Qualifications
• Bachelor's degree in Business Administration, Management, Communications, or a related field
• 3–7 years of relevant experience as an Executive Assistant, Executive Coordinator, or in a similar role
• Strong written and verbal communication skills in English
• High proficiency in Google Workspace and/or Microsoft Office, including Docs, Sheets, Slides, Word, Excel, and PowerPoint
• Strong organizational skills with attention to detail and the ability to manage multiple priorities
• Demonstrated ability to work with confidential and sensitive information
Preferred Qualifications
• Experience supporting founders, CXOs, or senior executives in a fast-paced organization
• Exposure to remote or distributed team environments
• Familiarity with project coordination tools and meeting management systems
• Experience preparing management summaries, MIS trackers, and executive presentations
Key Competencies
• Professional discretion and integrity
• Strong time management and prioritization
• Clear communication and interpersonal maturity
• Problem-solving and initiative
• Reliability and responsiveness
• Process orientation and documentation discipline
Working Conditions
• The role may require coordination outside standard working hours, depending on executive schedules and business needs
• The candidate should be comfortable working in a dynamic, fast-evolving environment
Confidentiality and Data Protection
The Executive Assistant will have access to sensitive company, employee, and leadership information. Strict adherence to confidentiality, data protection, and internal information security requirements is mandatory. Any intellectual property, documentation, records, or materials created during employment shall remain the property of Codemarks Enterprises Private Limited,subject to applicable law and contractual terms.
If you are highly organized, dependable, and thrive in a fast-paced executive environment, we'd love to hear from you.
