Executive Assistant

Job Description: Executive Assistant

Key Responsibilities

1. Executive & Administrative Support

* Provide comprehensive administrative support to senior executives.

* Manage calendars, schedule meetings, and coordinate appointments.

* Prepare meeting agendas, take minutes, and track action items.

* Handle confidential correspondence and sensitive information with discretion.

* Manage travel arrangements, itineraries, and expense reports.

2. Project Management

* Assist in planning, coordinating, and tracking ongoing projects.

* Monitor project timelines and ensure deadlines are met.

* Coordinate with internal teams and external stakeholders.

* Prepare project reports, presentations, and progress updates.

* Identify potential risks or delays and proactively propose solutions.

3. Contract & Documentation Management

* Draft, review, and manage contracts and agreements.

* Coordinate with legal or external partners for contract finalization.

* Maintain organized records of contracts and important documentation.

* Ensure all agreements comply with company policies and standards.

4. Communication & Coordination

* Serve as a liaison between executives and internal/external stakeholders.

* Screen and prioritize emails, calls, and meeting requests.

* Follow up on pending matters and ensure timely communication.

* Represent the executive professionally in meetings when required.

5. Operational Support

* Support strategic planning initiatives and business operations.

* Assist with budgeting, invoicing, and vendor coordination if required.

* Improve administrative processes for greater efficiency.

* Handle ad-hoc tasks and special assignments as needed.

Qualifications & Skills

* Bachelor's degree in Business Administration or related field (preferred).

* 25 years of experience as an Executive Assistant or similar role.

* Strong organizational and time-management skills.

* Excellent written and verbal communication skills.

* Proficiency in MS Office and project management tools.

* Ability to manage multiple priorities under tight deadlines.

* High level of professionalism and confidentiality.

* Strong problem-solving and decision-making skills.

US shift

Salary- 20-22k (4 hours)