About the Role
We are seeking a reliable, proactive, and highly organized Personal Assistant to support senior leadership in day-to-day administrative, coordination, and communication activities.
This role demands ownership, discretion, and execution excellence.
If you wait for instructions, this role is not for you.
If you anticipate needs, follow up till closure, and handle things independently you'll thrive here.
Key Responsibilities
Administrative & Secretarial Support
- Manage daily calendars, appointments, and meeting schedules
- Coordinate internal and external meetings and ensure timely follow-ups
- Draft professional emails, letters, and official correspondence
- Handle independent communication on behalf of leadership
- Prepare Minutes of Meetings (MOM) and track action items
Travel & Scheduling Coordination
- Manage travel bookings (flights, hotels, local transport)
- Prepare detailed travel itineraries
- Handle last-minute changes efficiently and calmly
Communication & Follow-ups
- Act as a point of contact between leadership, employees, vendors, and clients
- Handle calls, emails, and messages professionally
- Ensure all follow-ups are completed within defined timelines
Documentation & Records Management
- Maintain confidential files, documents, and records
- Organize digital and physical documentation systematically
- Assist with basic HR and administrative documentation as required
Personal & Ad-hoc Support
- Support leadership with priority and time-sensitive tasks
- Handle day-to-day coordination and ad-hoc responsibilities
- Remain flexible based on evolving business requirements
Key Skills Required
- Personal Assistant / Secretarial Operations
- Calendar & Travel Management
- Professional Communication (Written & Verbal)
- Independent Correspondence
- Email & Letter Drafting
- MOM Preparation & Follow-ups
- MS Word, Excel, Email, Google Workspace
- Time Management & Multitasking
Required Profile
- Bengaluru-based candidate only
- 23 years of experience as Personal Assistant / Executive Assistant / Secretary
- Strong organizational and coordination skills
- High level of confidentiality, integrity, and professionalism
- Proactive, self-driven, and execution-focused mindset
- Comfortable working in a fast-paced environment
Role Details
- Role Category: Administration Other
- Department: Administration & Facilities
- Industry Type: Miscellaneous
