Executive Assistant

Location: Pune & Mumbai

Role Overview:

We are looking for a proactive and highly organized Executive Assistant with 5+ years of experience supporting senior leadership. The ideal candidate will be detail-oriented, possess excellent communication skills, and be capable of managing complex schedules, coordinating high-level meetings, and handling confidential information with professionalism.

Key Responsibilities:

Provide comprehensive administrative support to senior executives, including calendar management, travelarrangements, and correspondence.

Act as the primary point of contact between executives and internal/external stakeholders

Manage scheduling of meetings, prepare agendas, take minutes, and follow up on action items.

Handle confidential information with discretion and ensure sensitive matters are managed appropriately.

Coordinate logistics for board meetings, conferences, and leadership offsites.

Draft, review, and manage professional communications, reports, and presentations.

Track priorities, deadlines, and deliverables to ensure smooth business operations.

Support project management activities and assist in executive decision-making by providing timely information.

Build strong working relationships across teams and with external partners.

Maintain an organized filing system (digital and physical) and ensure documentation accuracy.

Required Skills & Qualifications:

Bachelor's degree in Business Administration, Communication, or a related field (preferred)

5+ years of experience as an Executive Assistant, Personal Assistant Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, Google Workspace, etc.).

Strong organizational, time management, and multitasking skills.

Excellent written and verbal communication skills.

Ability to work independently, take initiative, and anticipate executive needs.

High level of integrity, confidentiality, and professionalism.

Experience handling executive-level interactions and high-pressure situations.

Good to Have:

Prior experience in supporting C-suite executives.

Exposure to international travel coordination and global time zone scheduling.

Familiarity with expense reporting tools and CRM/ERP systems. Soft Skills:

Strong interpersonal skills and relationship management.

Detail-oriented with problem-solving mindset. Professional presence and ability to represent leadership effectively. Adaptable, resourceful, and proactive approach.

Interested Candidates can share their resumes on [Confidential Information]